Lead Administrative Support Assistant (4805025)

State of Missouri; Jefferson City (MO); In loco; USD 32.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Pension plan

Paid leave

Health insurance

Descrizione del lavoro

The State of Missouri is seeking an Office Administrator to support the Bureau of Immunizations in Jefferson City. The role focuses on clerical duties, travel arrangements, document handling, and effective communication with internal teams.

Qualified candidates will have a High School Diploma or GED, strong organizational skills, and proficiency with Microsoft Office. This on-site position offers a comprehensive benefits package with pension and leave provisions.

Competenze

• High school diploma or equivalent required.
• Excellent time management and critical thinking skills.
• 3+ years of relevant experience preferred.
• Good telephone and customer service skills.
• Organized and detail oriented with strong interpersonal skills.
• Proficient in Microsoft Word, Excel and Outlook; ability to learn specialized systems.

Mansioni

• Oversee office operations to support office management.
• Perform clerical duties using Microsoft Word, Excel, and Outlook.
• Answer calls and route messages to the appropriate program or person.
• Assist with business travel arrangements including lodging, car reservations, and conference registrations.
• Monitor office email and collaborate with staff to respond to inquiries.

Conoscenze

Time management

Customer service

Organized

Detail oriented

Communication

Teamwork

Formazione

High School Diploma or GED

Strumenti

MS Office Suite

MS Word

MS Excel

MS Outlook

Descrizione del lavoro

Job Location:

This position will be located at 930 Wildwood Jefferson City, MO 65109.

Why you’ll love this position:

The Bureau of Immunizations is a fast-paced office full of team members passionate about stopping the spread of vaccine‑preventable diseases by providing vaccines to children, adolescents, and adults who cannot afford them through the Vaccines for Children (VFC) and Vaccines for Adults (VFA) programs. At DHSS, we value team members who are open-minded and work well with others to accomplish goals and fulfill our mission of promoting, protecting, and partnering for health. If you're looking for diverse opportunities, challenging work, good benefits, and a positive, respectful environment, we want to talk to you about joining our winning team.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Oversee office operations to ensure effective and efficient support for office management.
• Perform a variety of clerical duties requiring proficient use of Microsoft Word, Excel and Outlook.
• Answer calls and route calls/messages to the appropriate program/person.
• Assist with business travel which includes lodging, car reservations, conference registrations, out-of-state travel packets, etc.
• Monitor office email accounts, collaborating with staff to provide responses to inquiries and questions.
• Compose and proofread various documents, including letters, memos, policies, budgets, brochures and minutes.
• Schedule and facilitate meetings and conference calls, including setting up rooms, updating contact lists, preparing and disseminating meeting minutes, meeting materials and other program materials.
• Support the confidential processing of personnel information.
• Track the flow of documents needing Division review/approval and provide regular status updates to the unit managers.
• Assist with business travel, which includes lodging, car reservations, and processing conference registrations.
• Responsible for ordering and monitoring supplies and inventory for the office, including purchase order requests, expense reports, and managing fixed assets inventory.
• Track the flow of documents needing Division review/approval and provide regular status updates to the unit managers.
• Other duties as assigned.

Minimum Qualifications:

• Graduate with a High School Diploma or High School Equivalency.
• Excellent time management and critical thinking skills.
• Minimum of 3 years of relevant experience (substitutions allowed).
• Good telephone and customer service skills.
• Organized and detail oriented.
• Excellent skills with standard office software (Microsoft Suite) and the ability to learn specialized software systems.
• Ability to manage confidential information.
• Commitment to professionalism, reliability, and respectful collaboration.
• Strong interpersonal skills and a track record of building productive working relationships.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Lynelle Paro, [e-mail]