Lead Administrative Support Assistant (5602062)

State-of-Missour; Jefferson City (MO); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Pension plan

Leave and holidays

Health insurance eligibility

Job summary

State of Missouri is seeking a detail-oriented administrative professional to join the Division of Regulation and Licensure in Jefferson City. The role focuses on customer service, records management, and support for licensure activities across the state.

Responsibilities include handling phone and written communications, processing applicant materials, travel arrangements, and expense processing. A high school diploma and proficiency with Microsoft Office are required.

Qualifications

• High school diploma or equivalent required.
• Ability to learn new software and administrative processes.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Experience maintaining confidential records.

Responsibilities

• Answer phones and prepare correspondence.
• File records and process applicant materials; archive documents; process expense accounts and hotel bills; order supplies.
• Process in-state and out-of-state travel arrangements.
• Process work orders and invoices.
• Inventory tracking.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Organization

Multi-tasking

Software learning

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Location: This position will be located at 920 Wildwood Dr., Jefferson City, MO, in the Division of Regulation and Licensure.

Why you'll love this position:

Become a part of a collaborative team dedicated to promoting health and safety by protecting Missouri's residents through the licensure and regulation of the State's health care facllities. This position offers an opportunity to build valuable administrative experience while supporting meaningful work that impacts communities across the state.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay

• Customer Service & Communication (Answer Phones; Prepare correspondence)
• Administrative Support (File records; Process applicant materials; Archive documents; Process expense accounts; hotel bills; order supplies, etc.
• Process in-state and out-of-state travel arrangements
• Process work orders and invoices
• Inventory Tracking
• Performs other duties as assigned.

Minimum Qualifications:

• Highschool diploma or equivalent.
• Ability to learn new software and administrative processes.
• Excellent verbal and written communication skills.
• Candidate should possess strong organization skills and ability to complete tasks and projects with attention to detail.
• Ability to prioritize multiple assignments while meeting deadlines.
• Experience maintaining confidential records.
• Proficiency with Microsoft Office applications.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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