Lead Administrative Specialist Plant Operations

Marrakech Inc; Savin Rock (CT); On-site; USD 10,000 - 60,000; Full time

Job summary

Marrakech Inc. seeks an Administrative Support role within Plant Operations and Fleet Department. The position involves managing vehicle records, safety programs, and coordinating gas purchases while ensuring compliance with operational standards. Ideal candidates should have a High School diploma and some administrative experience, along with strong organizational skills.

Benefits

Paid time off (PTO)

Employer-sponsored Medical, Dental, Vision, and Life Insurance

401K and Profit Sharing Plan

Educational Benefits including Tuition Reimbursement

Staff Recognition Program

Qualifications

• 1-6 months of administrative experience preferred.
• Education or experience in automotive, mechanical work, or database management is preferred.

Responsibilities

• Coordinate mileage and gas analysis reports.
• Manage fleet management tasks including maintenance and insurance.
• Ensure accurate vehicle operations and compliance with state laws.

Skills

Organizational skills

Attention to detail

Communication

Education

High School Diploma or GED

Job description

West Haven, CT 06516, USA

Job Description

The vision of Marrakech Inc. is that each person we serve will live and work in the community and be accepted by their neighbors, co-workers, family, friends, and acquaintances for their individual qualities and contributions.

SUMMARY

This role is responsible for clerical and administrative tasks for the Plant Operations and Fleet Department. The individual will collaborate with Human Resources for class claims and safety program violations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Mileage and Gas Analysis Reports: Ensure monthly vehicle mileage logs are submitted, reviewed for accuracy, and maintained for audits. Oversee gas credit card distribution, including assigning/resetting PINs. Review monthly gas reports for accuracy, ensuring proper signatures and receipts. Investigate questionable gas card purchases, such as higher-cost fuel or non-fuel items. Ensure vehicle emissions and registrations remain current. Submit monthly and quarterly reports to the Chief Compliance Officer and the Department of Transportation for grant-lifted vehicles.
• Fleet Management: Update vehicle spreadsheets on SharePoint for additions and disposals. Alert primary operators of upcoming expirations, maintain a list of vehicles due for replacement, and report vehicles no longer owned to insurance. Maintain warranty and repair records for vehicles and ensure all new vehicles are insured. Keep an updated loaner vehicle spreadsheet and work with the business office to ensure current vehicle registrations. Distribute vehicle recall notices.
• GPS and Fleet Systems: Manage key fobs and follow up on GPS issues. Ensure accurate vehicle identification in Geotab and assist with other assigned Geotab tasks.
• Motor Vehicle Accidents: Coordinate glass repair/replacement claims.
• Safety First Program: Ensure all vehicles are labeled with the Safety First sticker. Ensure timely updates when vehicles are removed from service or replaced. Follow up on all MOR (Motorist Observation Report) issues for driver accountability and potential retraining.
• Vehicle Operation: Operate vehicles in compliance with state law while performing job duties.

QUALIFICATIONS

• High School Diploma or GED required.
• 3-6 months of administrative experience preferred.
• Preferred education or experience in automotive, mechanical work, or database management.

SCHEDULE

SALARY

• $18.87/hr. Rate increases to $19.30 after 6 months
• Paid time off (PTO) and Dedicated Sick Time
• Paid Holidays including New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving
• Paid and Unpaid Leave for Bereavement, Jury Duty, Family and Non-FMLA Medical Leave, Military Leave
• Employer-sponsored Medical, Dental, Vision, and Life Insurance (for full-time employees)
• External Employee Assistance Program (EAP) (for full-time employees)
• 401K and Profit Sharing Plan
• Educational Benefits, including DSP Credentialing through NADSP, Tuition Reimbursement, and discounts at local colleges
• Access to Various Voluntary Insurances and Benefits
• Staff Recognition Program
• Other Financial Benefits, including Dayforce Wallet (On-Demand Pay), Marrakech’s Homeownership Program, Perfect Attendance Bonus, Recruitment Referral Bonus, and other corporate discounts

Marrakech is an equal opportunity employer. Marrakech, Inc. does not discriminate on the basis of sex, race, color, religion, age, disability, veteran status, national or ethnic origin, or sexual orientation.