ACE Office Manager

Virginia Tech; Blacksburg (VA); On-site; Full time

Job summary

Virginia Tech seeks an Administrative Support professional for its Animal Instructor Program and Animal Care for Education Department. Responsibilities include managing schedules, bookkeeping, and various office tasks. Strong communication and organizational skills are essential, along with a relevant educational background, to succeed in this role.

Qualifications

• Previous administrative and bookkeeping experience in a professional office.
• Ability to work independently and manage multiple tasks.
• Experience with a variety of software programs.

Responsibilities

• Provide scheduling, bookkeeping, and payroll functions for the Animal Instructor Program.
• Assist in hiring processes including onboarding and paperwork.
• Perform general office duties such as filing, copying, and client communication.

Skills

Communication

Interpersonal Skills

Attention to Detail

Computer Skills

Education

Associate Degree or higher in Accounting or related field

Tools

Banner Finance

Hokiemart

Job description

Job Description

Provide client scheduling, bookkeeping, purchasing, and wage payroll functions for the Animal Instructor Program (AIP) and the Animal Care for Education (ACE) Department in the College of Veterinary Medicine. General office duties will include client phone calls, scheduling, ordering, filing, copying, shredding, and scanning/uploading documents. Support the process of hiring including employee onboarding and paperwork. Provide office assistance as needed to ACE VIC and Supervisor.

Required Qualifications

Previous experience providing administrative and bookkeeping support in a professional office environment; Strong computer skills and experience with a variety of software programs such as word processing, spreadsheets, email and internet navigation; Ability to work independently, prioritize work, manage multiple tasks and give attention to detail; Excellent communication and interpersonal skills.

Preferred Qualifications

Associate degree or higher in accounting or related field; Previous patient, client or public interfacing experience. Previous experience and working knowledge of university and state policies and procedures, particularly purchasing; Experience with complex administrative systems such as Banner Finance and procurement software (Hokiemart).

Pay Band

3; Wage

Appointment Type

Regular

Salary Information

Commensurate with experience; Starting at $17.00

Review Date

11/25/2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Andrea Collinsat [e-mail] regular business hours at least 10 business days prior to the event.