Lead Administrative Assistant, Pediatrics Faculty Development

Vanderbilt Health; Nashville (TN); On-site; USD 52,000 - 70,000; Full time

Job summary

Vanderbilt Health in Nashville is seeking a Lead Administrative Assistant for the Pediatrics Chair to support the Office of Faculty Development and provide pivotal administrative backing to the Chair and Vice Chairs. You will handle confidential information with discretion and ensure tasks and projects are completed accurately and on time.

This on-site role requires strong organizational skills, professional customer service, and experience with administrative/financial systems across Vanderbilt

Qualifications

• Education: High School Diploma or GED, though Associate’s degree or higher strongly preferred
• Experience: 5 years
• Critical thinking, communication, and organizational skills (meeting scheduling, tracking processes)
• Ability to multitask and prioritize tasks and timelines
• Professional and collegial – customer service mindset toward internal customers
• Strong computer skills and ability to learn new systems and requirements (Microsoft Office 365, Workday, specific departmental and institutional systems)
• Vanderbilt experience strongly preferred

Responsibilities

• Administrative support for the Office of Faculty Development year‑round programs (scheduling, budgets, communication, etc.)
• Scheduling for the Vice Chairs of Faculty Advancement and Faculty Development
• Assistance with faculty‑related processes such as reappointments, annual reviews, appointments/promotions, and other faculty actions
• Updating and maintaining faculty and provider data in OFD database, personnel files, and other systems
• Supporting the processes managed by the Lead Program Manager and Sr. Program Manager for Credentialing
• Event planning

Skills

Critical thinking

Communication

Organizational skills

Multitasking

Customer service mindset

Microsoft Office 365

Workday

Education

High School Diploma or GED

Associate’s degree or higher preferred

Tools

Microsoft Office 365

Workday

Job description

Vanderbilt Health in Nashville is seeking a Lead Administrative Assistant for the Pediatrics Chair to support the Office of Faculty Development and provide pivotal administrative backing to the Chair and Vice Chairs. You will handle confidential information with discretion and ensure tasks and projects are completed accurately and on time.

This on-site role requires strong organizational skills, professional customer service, and experience with administrative/financial systems across Vanderbilt