Lead Administrative Assistant - Graduate Program Coordinator

Purdue University; West Lafayette (IN); On-site; USD 48,000 - 60,000; Full time

Job summary

Purdue University in West Lafayette, IN, seeks a Lead Administrative Assistant, Graduate Coordinator to join the Department of Speech, Language, and Hearing Sciences. You will provide primary administrative support to graduate students, faculty, and program chairs across the Master, AuD, and PhD programs.

Responsibilities include maintaining graduate files, administering policies, coordinating admissions, managing appointments, budgets, and ensuring smooth operation of the graduate program while

Qualifications

• High school diploma or GED required.
• Four years of experience in an administrative support role.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information and maintain discretion.
• Ability to work independently with minimal supervision and as part of a team.

Responsibilities

• Maintain and update graduate student files and administer graduate program policies and procedures.
• Coordinate the graduate application process and manage student admissions, serving as liaison among students, faculty and department partners.
• Manage graduate student appointments and maintain budget standards to prevent funding issues.

Skills

Communication skills

Confidentiality

Organizational skills

Time management

Interpersonal skills

Collaboration

Policy interpretation

Problem solving

Drafting/editing

Leadership

Education

High School Diploma/GED

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Job Summary

The Department of Speech, Language, and Hearing Sciences within the College of Health and Human Sciences is seeking a Lead Administrative Assistant, Graduate Coordinator to join our team.

This position provides comprehensive lead administrative support to Speech, Language, and Hearing Sciences (SLHS) students, faculty, and graduate program chairs. The position will provide direct support to SLHS faculty and graduate students across the Master, AuD, and PhD programs, serving as the primary contact for approximately 125 graduate students. Responsibilities also include assisting with the development and implementation of department policies and procedures, and continually assessing and recommending improvements to the graduate program.

This role requires managing multiple priorities and projects with creativity, flexibility, self-motivation, and strong problem-solving and communication skills. The ideal candidate will demonstrate leadership abilities, experience working with confidential information, and the capability to work independently with little supervision and as part of a team. They must also be dedicated to student success and exhibit the ability to think creatively, analytically, and strategically.

What You'll Be Doing:

• Key responsibilities include maintaining and updating graduate student files, reviewing and administering graduate program policies and procedures.
• Coordinating the graduate application process, managing student admissions, and serving as a liaison between students, faculty, and other department partners.
• A large portion of this position will also include managing graduate student appointments, maintaining budget standards, and having foresight to prevent funding issues.

What We're Looking For:

Education and Experience:

• High School Diploma/GED.
• Four years of experience in an administrative support role.

Skills Needed:

• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.
• Ability to lead others and provide direction and constructive feedback.

Additional Information:

• To learn more about Purdue's benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream:

Administrative and Operational Support 4

Pay Band:

S055

Job Code:

#20002332

Equal Opportunity Employer

Purdue University is an EOE employer.