Lead Administrative Assistant - Department Office Leader

Auburn University; Auburn (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Auburn University’s Department of Horticulture invites applications for a Lead Administrative Assistant who will be a key member of the administrative team, supporting the Department Head and staff with daily operations in the main office.

The role requires warmth, professionalism, sound judgment, and the ability to manage busy front-desk duties, coordinate meetings, process routine personnel actions, and assist with training of student workers as needed.

Qualifications

• High School Diploma or GED and 6 years of experience in administrative support services.
• Substitutions allowed for experience: education may count toward the experience requirement.

Responsibilities

• Initiate and process routine personnel system actions related to hiring, pay, appointments, separations, and other employment changes.
• Maintain departmental personnel files and records for faculty, staff, and students per university procedures.
• Greet visitors and respond to routine requests, providing helpful assistance and direction.
• Coordinate logistics for departmental meetings, speaker visits, interviews, and related events.
• Prepare and process purchasing requests, vendor vouchers, and related documents; maintain spreadsheets and databases.
• Coordinate Promotion and Tenure materials submission per deadlines.
• Liaise with the Dean’s Office, AU Facilities, AU Mail Services, and other campus services; manage mail and packages.
• Support the use and operation of departmental office equipment.

Skills

Administrative support

Education

High School Diploma or GED

Job description

Auburn University’s Department of Horticulture invites applications for a Lead Administrative Assistant who will be a key member of the administrative team, supporting the Department Head and staff with daily operations in the main office.

The role requires warmth, professionalism, sound judgment, and the ability to manage busy front-desk duties, coordinate meetings, process routine personnel actions, and assist with training of student workers as needed.