Lead Administrative Assistant

Haga Kommer, Ltd.; Spring Lake Park (MN); On-site; USD 42,000 - 66,000; Full time

Job summary

Haga Kommer, Ltd. is seeking an Administrative Assistant in Minnesota to provide fast-paced, client-focused administrative support for a CPA/tax office. The role emphasizes organization, confidentiality, and professional client experiences across internal teams and external clients.

The position offers long-term stability with training overlap and succession planning support, and may require extra hours during peak tax season. Strong software skills and a team-oriented attitude are highly valued.

Qualifications

• 5+ years of administrative experience within a CPA firm or tax office.
• Ability to thrive in a fast-paced, high-volume environment.
• Strong organizational skills and attention to detail.
• Excellent communication and client service abilities; high level of confidentiality.
• Strong computer and technology skills; quick learner of new systems.
• Positive, adaptable, and team-oriented mindset.
• Ability to manage multiple priorities with accuracy; flexible for peak tax season.

Responsibilities

• Support the Tax team with day-to-day administrative operations
• Coordinate client communication and document collection
• Organize and maintain confidential client records and tax documentation
• Assist with workflow tracking, deadlines, and engagement coordination
• Support scheduling, filing, reporting, and administrative processes
• Deliver a professional, responsive, and welcoming client experience
• Help maintain organization and efficiency during peak tax season

Skills

Administrative experience

Client service

Organization

Communication

Confidentiality

Technology skills

Team-oriented

Multi-tasking

Attention to detail

Tools

Thomson Reuters Suite

SafeSend

Canopy

Job description

At Haga Kommer, we believe great businesses are built by great people.

As one of the fastest-growing firms in the country, we’ve built a culture focused on growth, collaboration, innovation, and long-term career development, without losing the human side of work.

We are intentional about creating an environment where people feel supported, challenged, respected, and empowered to grow at their own pace.

Whether you are serving clients directly, supporting operations behind the scenes, or helping drive the future of our organization, every role at Haga Kommer contributes to something bigger.

Our Foundation:

The Opportunity

We’re looking for an Administrative Assistant who thrives in a fast-paced, people-focused environment and enjoys creating organization, support, and exceptional experiences for both clients and internal teams.

At Haga Kommer, administrative professionals are valued as critical contributors to the success of our teams and the client experience, we deliver every day.

This role offers the opportunity to step into a stable, long-term position with training overlap and succession planning support.

How You Will Contribute

• Support the Tax team with day-to-day administrative operations
• Coordinate client communication and document collection
• Organize and maintain confidential client records and tax documentation
• Assist with workflow tracking, deadlines, and engagement coordination
• Support scheduling, filing, reporting, and administrative processes
• Deliver a professional, responsive, and welcoming client experience
• Help maintain organization and efficiency during peak tax season

Ideal Candidate Profile

• 5+ years of administrative experience within a CPA firm or tax office strongly preferred
• Ability to thrive in a fast-paced, high-volume environment
• Strong organizational skills and attention to detail
• Excellent communication and client service abilitiesHigh level of professionalism and confidentiality
• Strong computer and technology skills with the ability to learn new systems quickly
• Positive, adaptable, and team-oriented mindset
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• Flexibility to work additional hours during peak tax season as needed

Preferred Software Experience

Experience with any of the following platforms is a strong plus:

• Thomson Reuters Suite (UltraTax, Practice, GoFileRoom, FirmFlow)
• SafeSend
• Canopy or similar workflow/document management systems

If you are highly organized, client-focused, and experienced in tax office administration, we encourage you to apply and become part of the Haga Kommer team.