Lead Accounts Payable Specialist

Accounting Career Consultants; St. Louis (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Accounting Career Consultants in Missouri is seeking an Accounts Payable Lead to own day-to-day AP activities, ensure timely invoice processing, and maintain accurate vendor records.

You will collaborate across departments, support month-end close, and look for process improvements. NetSuite experience is especially valuable for contributing quickly. This is a full-time, on-site role requiring 3+ years of AP experience and strong Excel skills.

Qualifications

• 3+ years of accounts payable or related accounting experience.
• Strong understanding of accounts payable processes, including invoice processing, payment processing, vendor reconciliations, and account maintenance.
• Strong attention to detail and accuracy.
• Ability to review financial information, identify discrepancies, and resolve issues.
• Strong organizational and time management skills.

Responsibilities

• Lead day-to-day accounts payable activities and help ensure invoices are processed accurately and within established timelines.
• Review, code, and process invoices in accordance with company policies and approval procedures.
• Verify invoices against purchase orders, receipts, contracts, and other supporting documentation as applicable.
• Review invoice coding and supporting documentation for accuracy and completeness.
• Process vendor payments, including check, ACH, wire, and other payment methods.
• Maintain accurate vendor records and assist with vendor setup and updates.
• Respond to vendor inquiries and resolve invoice, payment, and account discrepancies.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Monitor accounts payable aging and follow up on items requiring resolution.
• Prepare AP-related reports and provide information to support cash management and financial reporting.
• Assist with month-end and year-end close activities, including AP reconciliations and accruals.
• Maintain accurate AP documentation and records for internal and external audit purposes.
• Review transactions for appropriate approvals and compliance with established accounting policies and procedures.
• Identify opportunities to improve AP processes, workflow, controls, and efficiency.
• Assist with implementation and maintenance of AP procedures and best practices.
• Serve as a resource for other team members regarding AP processes and systems.
• Collaborate with purchasing, operations, finance, and other departments to resolve invoice and payment issues.
• Utilize accounting software and Microsoft Excel to maintain records, analyze information, and prepare reports.
• Perform other accounting and AP-related duties and special projects as assigned.

Skills

Accounts payable

NetSuite

Excel

Vendor management

Education

Associate or Bachelor's degree in accounting

Tools

ERP software

Microsoft Excel

Job description

Why is This a Great Opportunity? This is a great opportunity for an experienced Accounts Payable professional who enjoys taking ownership of the AP process while serving as a resource to the accounting team. The Accounts Payable Lead will have responsibility for maintaining accurate and timely invoice processing, payments, reconciliations, and vendor records while helping ensure efficient and consistent AP processes. The role offers the opportunity to work across the accounting function, collaborate with internal departments and vendors, and identify ways to improve processes and reporting. Experience with NetSuite is especially valuable and will allow the successful candidate to contribute quickly in the accounting system.

Job Description

The Accounts Payable Lead is responsible for overseeing day-to-day accounts payable activities, ensuring invoices and payments are processed accurately and timely, and maintaining accurate vendor and financial records. This position works closely with accounting and other internal teams to resolve issues, support month-end close, and improve AP processes.

• Lead day-to-day accounts payable activities and help ensure invoices are processed accurately and within established timelines
• Review, code, and process invoices in accordance with company policies and approval procedures
• Verify invoices against purchase orders, receipts, contracts, and other supporting documentation as applicable
• Review invoice coding and supporting documentation for accuracy and completeness
• Process vendor payments, including check, ACH, wire, and other payment methods
• Maintain accurate vendor records and assist with vendor setup and updates
• Respond to vendor inquiries and resolve invoice, payment, and account discrepancies
• Reconcile vendor statements and investigate outstanding balances or discrepancies
• Monitor accounts payable aging and follow up on items requiring resolution
• Prepare AP-related reports and provide information to support cash management and financial reporting
• Assist with month-end and year-end close activities, including AP reconciliations and accruals
• Maintain accurate AP documentation and records for internal and external audit purposes
• Review transactions for appropriate approvals and compliance with established accounting policies and procedures
• Identify opportunities to improve AP processes, workflow, controls, and efficiency
• Assist with implementation and maintenance of AP procedures and best practices
• Serve as a resource for other team members regarding AP processes and systems
• Collaborate with purchasing, operations, finance, and other departments to resolve invoice and payment issues
• Utilize accounting software and Microsoft Excel to maintain records, analyze information, and prepare reports
• Perform other accounting and AP-related duties and special projects as assigned

Qualifications

Required Qualifications

• 3+ years of accounts payable or related accounting experience
• Strong understanding of accounts payable processes, including invoice processing, payment processing, vendor reconciliations, and account maintenance
• Strong attention to detail and accuracy
• Ability to review financial information, identify discrepancies, and resolve issues
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and collaborate effectively with internal teams and vendors
• Proficiency with Microsoft Excel and other Microsoft Office applications
• Ability to maintain confidentiality when handling financial and vendor information

Preferred Qualifications

• Experience with NetSuite, particularly accounts payable functions and financial reporting
• Experience with an ERP or accounting system in a high-volume AP environment
• Experience assisting with month-end close and AP accruals
• Experience reconciling vendor statements and resolving complex account discrepancies
• Experience reviewing AP processes and recommending improvements
• Associate or bachelor's degree in accounting, finance, or a related field
• Previous experience serving as a lead, senior AP specialist, or accounting team resource

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