Lead Accounts Payable Coordinator

Swisher International, Inc.; Jacksonville (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Swisher International, Inc. seeks a Lead Accounts Payable Coordinator to drive efficiency and enhance process performance through NetSuite and team leadership. This role involves training staff, managing payment processes, and direct collaboration with IT for system upgrades. Join a leading company where you can build a rewarding career with opportunities for professional growth and a comprehensive benefits package.

Benefits

Base salary and bonus program

Medical, dental, vision, and life insurance

Generous 401(k) Plan

Paid vacation and holidays

Tuition reimbursement

Professional growth and development programs

Qualifications

• 3+ years of Accounts Payable experience or equivalent general accounting experience.
• Proficiency in accounting software, preferably NetSuite.
• Strong understanding of accounts payable principles and practices.

Responsibilities

• Responsible for technology implementation and training of AP staff.
• Automate invoice intake and monitor vendor payments.
• Identify opportunities for efficiency improvements in AP processes.

Skills

Communication

Organizational skills

Project leadership

Education

High school diploma or equivalent

Associate degree in Accounting or related field

Tools

NetSuite

Microsoft Office Suite

Monday.com

OneNote

Job description

For the past 162 years, Swisher has been an industry leader known for its iconic products and commitment to high quality standards. With a rich history, Swisher serves adult consumers through a diverse range of businesses, including Swisher Sweets Cigar Company, Helme Tobacco Co., Hempire, Rogue Holdings, and Drew Estate: The Rebirth of Cigars. We have a passion for people and helping them build rewarding careers. If you’re ready to create excitement and drive what’s next in the industry, we’d love to hear from you.

The Lead Accounts Payable Coordinator is responsible for training the accounts payable team, process development, technology implementation, and performance improvements through NetSuite optimization.

Key Responsibilities

• Serve as the process lead for technology upgrades and implementation processes in collaboration with IT, including the AP Dashboard Matrices
• Responsible for 3-Way Matching POs/Receivers/Bills and automating the invoice intake process
• Responsible for training current and new AP Staff on workflow processes, NetSuite systems and new features, and other vital technology and tools
• Responsible for reviewing Wire USA Payments weekly, which includes monitoring check and ACH vendor bill payments
• Monitor and review documentation of AP processes in One Notes AP Procedures Document
• Identify opportunities for increased efficiency in processes and utilization of technology
• Support the Treasury team by logging and coding checks and cash deposits using proper accounts/segments
• Approve vendor bills in NetSuite role of AP Manager
• Serve as the lead Certify Administrator, which includes set up and maintenance of employee records
• Monitor and reconcile several AP-related general ledger accounts, including employee credit card usage, employee receivables, and fleet auto expenses
• Create journal entries as needed to support multiple functions
• Monitor and review Certify for proper cut-off and complete entries to Net Suite
• Monitor and review Monday.com for Accounts Payable assignments and update
• Monitor and review the application of deposits to Vendor Bill Credits and accounts
• Responsible for depositing checks with TD Bank via the check scanner

Qualifications

• High school diploma or equivalent
• 3+ years of Accounts Payable experience or equivalent general accounting experience
• Proficiency in accounting software, including experience with NetSuite Accounts Payable functions
• Experience with Monday.com and OneNote
• Strong understanding of accounts payable principles and practices
• Excellent communication and organizational skills
• Project leadership capabilities
• Proficiency in Microsoft Office Suite, including Excel
• Maintains strict confidentiality

Preferred Qualifications

• Associate degree in Accounting or related field
• Project management skills to oversee system implementations and process changes
• Leadership experience in coaching and developing team members
• Advanced Excel skills for data analysis and reporting
• Knowledge of procurement and sourcing processes

What We Offer

• Base salary and bonus program
• Medical, dental, vision, life insurance effective on date of hire
• Generous 401(k) Plan
• Defined Contribution Plan
• Paid vacation and paid holidays
• Tuition reimbursement
• Professional growth and development programs to help advance your career!

Official Contact Information

• Email: All official emails will come from an @Swisher.com address
• Website:Verify job listings and contact details on https://careers.swisher.com

Important: We will never contact you via Teams, Zoom, or Google Meets. If you qualify for an interview, the proper meeting method will be shared with you beforehand. Confidential information should only be shared through secure methods outside of email