Law Office Supervisor I - Indio

County of Riverside; California; On-site; USD 70,000 - 95,000; Full time

Job summary

County of Riverside is seeking a Law Office Supervisor I for the Indio location to oversee daily operations of the Legal Division support staff. The role includes document processing, workflow management, and collaboration with Attorneys and Supervisors to improve processes.

Strong organizational and communication skills are essential. The ideal candidate will have extensive clerical experience in a legal setting, with supervisory experience, and proficiency in Excel, SharePoint, and Adobe

Qualifications

• Four years of progressive clerical experience in a legal office or criminal justice agency, including two years of supervisory responsibility.
• Four years of progressive clerical experience in a legal office or criminal justice agency including one year as a County of Riverside Senior Legal Support Assistant with lead and/or supervisory experience.
• Knowledge of supervision, training, motivation and organization; office layout and management principles; legal procedures, terminology, and practices of local, state, and federal courts; legal formats including briefs, motions, opinions, resolutions, and subpoenas.
• Ability to plan, organize and coordinate complex clerical functions of a public law office; supervise others; prepare legal documents; interpret laws and regulations; maintain cooperative relationships with others.

Responsibilities

• Plan, organize, and supervise law office activities involved in internal document processing and workflow.
• Direct or supervise office security, maintenance, records control, payroll reporting, HRMS records, mail routing, and policy maintenance.
• Confer with attorneys regarding clerical support; set priorities and production standards.
• Interpret and ensure compliance with departmental policies and regulations; supervise staff and conduct periodic meetings.
• Represent the department on committees and taskforces; maintain knowledge of automated and manual systems.
• Supervise preparation of affidavits, briefs, contracts, and depositions; interview and select staff.
• Assign and train subordinates in use of computers and software; evaluate work and manage morale and safety compliance.
• Assist budget preparation and procurement controls; submit requisitions for supplies.
• Prepare reports, correspondence, and legal documents; handle fee collections.

Skills

Supervisory experience

Organization

Communication

Problem-solving

Tools

Excel

SharePoint

Adobe Acrobat Pro

PowerPoint

Job description

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

About The Position

The County of Riverside’s Child Support Services Department has an opportunity for a Law Office Supervisor I position assigned to the Indio location.

The Law Office Supervisor I oversees the day-to-day operations of the Legal Division support staff, including Legal Support Assistants, Office Assistants, and Child Support Investigators. This position directs the processing, filing, and return of high-volume court documents while ensuring work is completed accurately and in a timely.

The Law Office Supervisor I works closely with the Administrative Services Supervisor, Supervising Attorneys, and other Law Office Supervisors to identify opportunities for improvement and implement changes to processes and procedures. The position also participates in preparing monthly Legal Division reports and attends Legal Division, department supervisor, and court-related meetings, as well as trainings, retreats, and professional development activities.

The ideal candidate is highly organized, self-motivated, and able to manage competing priorities, constant deadlines, and last-minute changes while remaining calm and professional. Strong communication, problem-solving, and organizational skills are essential.

Preferred candidates will have strong proficiency with Excel, SharePoint, and Adobe Acrobat Pro, with familiarity with PowerPoint. Experience working for a local child support agency or in family law is highly desirable.

Meet the Team!

The County of Riverside Department of Child Support Services works with parents and guardians to ensure children and families receive court-ordered financial and medical support. Services provided include locating and establishing paternity; establishing, modifying, and enforcing a court order for child support; and establishing, modifying, and enforcing an order for health coverage. Can you see yourself here?

Examples Of Essential Duties

• Plan, organize, and supervise law office activities that are involved in internal document processing and work flow.
• Administer, direct or supervise office and facility security, general office and equipment maintenance, records control and retirement, employee timekeeping and payroll reporting, maintenance of personnel records and position control within HRMS system, mail and correspondence routing, office safety and injury reporting, filing of correspondence and case data, and maintenance of office directives and policy statements.
• Confer with attorneys regarding clerical support, equipment requirements, office policies, and operating procedures; establish clerical work priorities and develop production standards.
• Interpret and ensure compliance with departmental policies, rules, and regulations among subordinate staff; work independently making procedural decisions affecting clerical and departmental operations; check legal references for correct citation; conduct periodic meetings with subordinates.
• Represent the department on committees and taskforces that are created to study inter- and intra-departmental problems; maintain working knowledge of various automated and manual systems and procedures.
• Create and maintain information control when no longer needed; supervise subordinates in the preparation of affidavits, agreements, briefs, calendars, misdemeanor and felony complaints, contracts, declarations, and depositions; interview and select subordinate clerical personnel.
• Assign and train subordinates in a variety of law office tasks including the operation of personal computers, the usage of a variety of software programs and a variety of computer related peripherals.
• Evaluate the work of subordinates and recommend merit pay increases; responsible for discipline and morale of staff; ensure office equipment and layout conforms with the Fire Code and California Occupational Safety and Health Act requirements.
• May prepare the budget for function being supervised; establish expenditure controls over all office equipment and supplies being procured; submit requisitions for supplies as needed.
• Prepare reports, correspondence, legal documents, and directives relative to law office clerical operations; responsible for the collection of funds for discovery and other fees.

Minimum Qualifications

OPTION I

Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency, which included two years of supervisory responsibility.

OPTION II

Experience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included one year as a County of Riverside Senior Legal Support Assistant with lead and/or supervisory experience.

ALL OPTIONS

Knowledge of: The principles of supervision, training, motivation and organization; office layout and management principles and techniques; legal procedures, legal terminology, procedures and practices of local, state, and federal courts; legal formats including briefs, motions, opinions, resolutions, and subpoenas; modern office equipment, machines, and supplies which includes computer hardware and software; proper telephone procedure; recordkeeping systems.

Ability to: Plan, organize and coordinate the complex clerical functions of a public law office; supervise the work of others; prepare a variety of legal documents; analyze situations accurately and take effective measures; understand, interpret and apply laws, rules, and regulations and to use proper judgment in their application; secure and maintain effective and cooperative relationships with others; prepare correspondence, reports and directives.

SUPPLEMENTAL INFORMATION

For questions Regarding This Recruitment

Please contact Ebelyn Skinner at 951-955-5196 or [e-mail] . Please allow 1-2 business days for a response to general inquiries.