Law Office Assistant 1/2 PCN: 030065M
State of Alaska
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Benefits offered by this job
Job summary
The State of Alaska, Department of Law, Division of Civil, is seeking a Law Office Assistant 1 in Anchorage. This role supports attorneys and paraprofessionals by formatting legal documents, managing case files, and coordinating travel. On-site work in the Brady Building and exposure to courts at all levels are typical components of duties.
The position emphasizes accuracy, effective communication, and organizational skills, with opportunities for professional development within the division.
Qualifications
- One year of experience involving customer service contact and administrative tasks such as preparing correspondence, filing, data entry, and using standard software.
- Post-secondary education or related experience may substitute for the required experience.
- A bachelor’s or associate degree in a legal field may substitute for part of the experience.
Responsibilities
- Format and finalize various legal documents and pleadings filed with courts at all levels.
- Assist with formatting and finalizing legislative materials.
- Communicate with officials and individuals by phone and email; process incoming/outgoing legal documents.
- Create and organize case files; scanning, filing, faxing, and other filing duties.
- Coordinate case-related attorney travel and other duties as needed.
Skills
Education
Tools
Job description
Law office assistants are responsible for formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels. Law office assistants may also assist with formatting and finalizing legislative materials. Other duties include communicating with various officials and individuals over phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, coordinating case-related attorney travel, and other duties as needed.
This position will be assigned to the Correction section or the Consumer Protection and Special Litigation section.
The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well‑trained team of attorneys and administrative professionals dedicated to public service. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.
The incumbent will support a series of attorneys and paraprofessionals while also working collaboratively with other legal support staff. We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; and prepare for trainings, hearings and trials.
We offer flexible work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position).
This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.
This position is in the Brady Building in downtown Anchorage. On‑site or nearby parking is available. This is a multi‑floor office building with 360 views of the Downtown area and Knik Arm. The office is open from 8:00am to 4:30pm.
- Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
- Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
- Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
- Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs
One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
Any combination of post‑secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.
An associate’s degree or specific vocational‑technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.
Vocational‑technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement. Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.
One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1‑2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
A bachelor’s degree in a legal field of study may substitute for the required experience.
An associate’s degree or specific vocational‑technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.
Post‑secondary education from an accredited college or university in a non‑legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).
Vocational‑Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.
- PLEASE READ THE FOLLOWING CAREFULLY**
DISCLOSURE OF PRIOR STATE EMPLOYMENT
All employment with the State of Alaska, including but not limited to full‑time, part‑time, seasonal, temporary, on‑call, etc. positions must be disclosed in your application. Failure to provide this information may result in the disqualification of your application.
- Educational transcripts if using education to meet the minimum qualifications of this position.
- List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
- Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.
This position is flexibly staffed. Depending on the applicant's training and/or experience, this vacancy may be filled at either the 1 or 2 level. The full range of salaries is listed above. The position's level will determine the starting salary. If filled at a lower level, promotion to the higher level will only occur upon successfully completing the probationary period and the required training, provided the applicant meets the minimum qualifications of the higher job class and receives final approval from the supervisor.
If you are a current state employee, please mark the union you are a member of at the time of application.
If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable, provided they include the URL and institution name.
If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the
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