Administrative Assistant 2

Corrections; Anchorage (AK); Presencial; USD 40.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible schedules

Paid time off

Parking

Descripción de la vacante

The Alaska Department of Corrections, Division of Pretrial, Probation & Parole, is seeking an organized administrative professional to support the Anchorage Probation Office. This role handles scheduling, correspondence management, and accurate office-record maintenance.

You will process payables, travel packets, timekeeping materials, and expenditure reconciliation, ensuring compliance while serving as a central communications hub with staff, external partners, and statewide offices; you will

Formación

• Six months of entry-level technical experience in administrative areas (HR, accounting, administration, procurement).
• One year of advanced-level clerical experience (Office Assistant 2, Accounting Clerk, etc.).
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Examples of entry-level technical experience include preparing reports, verifying accounting data, and processing transactions to balance accounts.
• Examples of advanced clerical experience include reviewing complex applications, providing information to staff, and completing paperwork.

Responsabilidades

• Provide essential administrative support: scheduling, correspondence management, and maintaining accurate office records.
• Process payables, travel packets, timekeeping materials, and expenditure reconciliation ensuring compliance.
• Serve as a communication hub for the unit, coordinating with probation staff, external partners, and statewide offices.
• Maintain inventory tracking, ordering needs, and documentation to support daily office functionality.

Conocimientos

Customer Service

Interpersonal Skills

Information Management

Teamwork

Educación

Post-secondary education (32 sem hours or 48 quarter hours = 1 year)

One year of post-secondary education, vocational education, and/or advanced-level clerical experience

Descripción del empleo

What You Will Be Doing:

• Providing essential administrative support to Anchorage Probation, including scheduling, correspondence management, and maintaining accurate office records.
• Processing payables, travel packets, timekeeping materials, and expenditure reconciliation ensuring compliance.
• Serves as a communication hub for the unit, coordinating with probation staff, external partners, and statewide offices to support efficient operations.
• Maintaining inventory tracking, ordering needs, and documentation to support daily office functionality.

Our Mission, Values, and Culture:

The Alaska Department of Corrections, Division of Pretrial, Probation & Parole, strives to help provide positive change in every town, village, and neighborhood in Alaska by enhancing public safety, assisting the court with fair administration of justice for victims and defendants, and by providing quality supervision that holds defendant's accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success. You will help in the administration of various levels of support for the division.

Benefits of Joining Our Team:

• Flexible schedules are available after meeting probationary period guidelines and dependent on office needs.
• Paid time off and career advancement opportunities.
• Parking is provided.

The Working Environment You Can Expect:

This position is located at the Anchorage Probation Office. You will be interacting regularly with staff, defendants, offenders, and community members while collecting information and relaying to the appropriate channels.

Who We Are Looking For:

Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

Information Management: Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of entry-level technical experience include:

Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.

Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.

Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

REQUIRED DOCUMENTS

If selected for an interview, the applicant must provide the following:

3 professional references

3 most recent employee evaluations

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

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