Law Office Assistant 1

Law; Kotzebue (AK); On-site; USD 40,000 - 52,000; Full time

Job summary

The State of Alaska is seeking a Law Office Assistant 1 in Kotzebue to deliver essential administrative support to prosecutors. You will type and format legal documents, enter data, and organize files while liaising with outside agencies to complete tasks.

The role emphasizes strong communication, file management, and multitasking within the District Attorney’s Office. A Notary or background check may be required, with overtime possible.

Qualifications

• Minimum one year of experience with customer service and standard administrative tasks.
• Proficient use of word processing and electronic management systems.
• Experience handling data entry and document preparation.

Responsibilities

• Provide administrative support to prosecutors in Kotzebue.
• Type and format legal documents, organize electronic files, and perform data entry.
• Communicate with outside agencies and individuals to accomplish tasks.

Skills

Oral & Written Communication

Computer Skills

Interpersonal Skills

Information Management

Problem Solving

Education

Associate degree or certification in legal support

Post-secondary education substitution allowed

Job description

Job Description

Come join the State of Alaska!

The Department of Law, Division of Criminal is recruiting for a Law Office Assistant 1

in

Kotzebue

!

This position is open to Alaska Residents only. Please check our

residency definition

to determine if you qualify.

What You Will Be Doing:

The Law Office Assistant 1 position is responsible for providing administrative support to prosecutors within the Kotzebue District Attorney’s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

As a Law Office Assistant you have an exciting position. Step into the daily opportunity of preparing for hearings and trials while assisting people and making a meaningful contribution to the community. You’ll learn the inner workings of the legal system, work closely with the courts, and provide essential support to everyone involved as you tackle various deadlines and legal puzzles. Our most successful team members are reliable, curious, and excited to tackle new challenges with their attorneys by their side.

This is a flexibly staffed position with built-in opportunities for growth. Perfect for someone eager to learn, develop new skills, and advance in their career.

You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

When you join this team you can develop leadership skills, enjoy daily team collaboration, and build strong office and computer skills while working across multiple areas of law.

The Kotzebue District Attorney's Office is located at 373A 2nd Avenue, Kotzebue, AK, 99752. The office environment is friendly, dynamic and engaging.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations

.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications:

Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

**PLEASE READ THE FOLLOWING CAREFULLY**

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

DISCLOSURE OF PRIOR STATE EMPLOYMENT

All employment with the State of Alaska

, including but not limited to full-time, part-time, seasonal, temporary, on-call, etc. positions must be disclosed in your application.

Failure to provide this information may result in the disqualification of your application.

REQUIRED OF ALL APPLICANTS

At the time of the interview, please ensure that you provide the following materials:

List of three (3) professional references to include daytime telephone and email address.

One must be a current or former supervisor

.

Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access, which will be done through the office.

BARGAINING UNIT

If you are a

current state employee

, please mark the union you