Law Office Assistant 1

Law; Juneau (AK); On-site; USD 40,000 - 56,000; Full time

Job summary

The Department of Law, Division of Criminal in Juneau seeks a Law Office Assistant 1 to provide administrative support to Attorneys and Paralegals, including typing and formatting legal documents, data entry, and filing.

You will organize electronic files and communicate with outside agencies and individuals in writing and verbally to complete tasks; the role offers growth opportunities and exposure to hearings and trials within a collaborative government team.

Qualifications

• One year of experience providing significant customer service contact and performing standard administrative tasks.
• Experience with data entry, filing, and entering data in electronic management information systems.
• Proficiency with word processing and other standard business software applications.
• Notary Public eligibility or ability to obtain may be required; background check may be needed.

Responsibilities

• Provide administrative support to Attorneys and Paralegals in the Criminal Division Central Office.
• Type, format, and file legal documents; perform data entry and organize electronic files.
• Communicate with outside agencies and individuals verbally and in writing to accomplish tasks.
• Help prepare for hearings and trials and support team with deadlines and tasks.

Skills

Oral and Written Communication

Computer Skills

Interpersonal Skills

Manages and Organizes Information

Problem Solving

Education

Associate’s degree or paralegal certification

Job description

Job Description

Come join the State of Alaska!

The Department of Law, Division of Criminal is recruiting for a Law Office Assistant 1

in

Juneau

!

This position is open to Alaska Residents only. Please check our

residency definition

to determine if you qualify.

What You Will Be Doing:

The Law Office Assistant 1 position is responsible for providing administrative support to Attorney’s and Paralegals within the Criminal Division Central Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

A Law Office Assistant is an exciting position in the legal profession, where you will step into the role of assisting Attorneys and Paralegals tackle various deadlines and legal puzzles. You’ll have the opportunity to learn the inner workings of the legal system, work closely with the courts, help prepare for hearings and trials, and provide essential support to all involved parties, truly making a difference in the community. Our most successful team members are reliable, curious, and excited to tackle new challenges.

This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.

You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

When you join this team you can develop leadership skills, enjoy daily team collaboration, and build strong office and computer skills while working across multiple areas of law.

This position is with the Criminal Division Central Office, located in the Diamond Court House at 123 4

th

Street, Juneau, AK, 99801. The office environment is friendly, dynamic and engaging.

Working in downtown Juneau offers a uniquely focused and collaborative environment, where Alaska’s natural landscape meets the professionalism of the state’s legal community. With the backdrop of Juneau’s iconic mountains and waterfront, the area provides a calm, grounded setting that complements the dedication, integrity, and mission of our legal team.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Computer Skills:

Uses computers, software applications, databases, and automated systems to accomplish work

Interpersonal Skills:

Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Manages and Organizes Information:

Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

Problem Solving:

Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations

.

To view the general description and example of duties for the position please go to the following link:

https://www.governmentjobs.com/careers/Alaska/classspecs

If you can imagine yourself in this role, we encourage you to apply!

Minimum Qualifications

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications:

Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

**PLEASE READ THE FOLLOWING CAREFULLY**

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

DISCLOSURE OF PRIOR STATE EMPLOYMENT

All employment with the State of Alaska

, including but not limited to full-time, part-time, seasonal, temporary, on-call, etc. positions must be disclosed in your application.

Failure to provide this information may result in the disqualification of your application.

REQUIRED OF ALL APPLICANTS

At the time of the interview, please ensure that you provide the following materials:

List of three (3) professional references to include daytime telephone and email address.

One must be a current or former supervisor

.

Last two (2) performance evaluations. If unavailable,