Law Office Assistant 1

State of Alaska; Highland Park (AK); On-site; USD 42,000 - 56,000; Full time

Job summary

The State of Alaska invites applications for a Law Office Assistant 1 in Fairbanks. The role provides legal and administrative support to prosecutors, including typing, formatting, data entry, and document organization to meet deadlines.

Ideal candidates will have strong written and interpersonal skills, be proficient with Word, Excel, Outlook, and Adobe, and be prepared to work with a team in a fast-paced environment at the Fairbanks District Attorney’s Office.

Qualifications

• Well-developed written communication skills with the ability to edit and proofread documents.
• Strong computer skills utilizing Microsoft Word, Excel, Outlook, and Adobe.
• Strong interpersonal skills with the ability to develop and maintain cooperative working relationships.

Responsibilities

• Typing and formatting legal documents and data entry.
• Organizing documents in electronic files and communicating with outside agencies and individuals.

Skills

Written communication

Computer literacy

Interpersonal skills

Tools

Microsoft Word

Excel

Outlook

Adobe

Job description

Come join the State of Alaska!

The Department of Law, Division of Criminal is recruiting for a Law Office Assistant 1 in Fairbanks!

What You Will Be Doing:

The Law Office Assistant 1 position is responsible for providing legal and administrative support to prosecutors within the Fairbanks District Attorney’s Office. You will be performing a wide variety of tasks to include but not limited to typing and formatting legal documents, performing data entry, organizing documents in electronic files, and communicating with outside agencies and individuals verbally and in writing to accomplish tasks.

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

You will have an opportunity to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. People who succeed and thrive in our office are those who can be reliable and present each day to work alongside their assigned attorneys to tackle their various deadlines and legal puzzles.

This is a flexibly staffed position with a built-in advancement opportunity for people who exhibit a motivation to learn and succeed.

You can expect a 37.5 hour work week; 12 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

In our office, you can become a leader, work as part of a team; work in one or more areas of law and build your office and computer skills. The office environment is friendly, fast-paced, and never boring.

This position is in the Fairbanks District Attorney’s Office at 510 2nd Avenue, Suite 200. You will work with 16 attorneys, 6 paralegals, and 9 support staff.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Well-developed written communication skills with the ability to edit and proofread documents for grammar, composition, punctuation, and spelling.
• Strong computer skills utilizing Microsoft Word, Excel, Outlook, and Adobe.
• Strong interpersonal skills with the ability to develop and to maintain cooperative working relationships with a wide variety of people and the ability to accept supervision and direct instructions.

To truly excel in this position, a candidate will have or develop the following competencies:

• Ability to work calmly and productively under frequent deadline pressure and changing priorities in a distracting, fast-paced work environment with frequent interruptions.
• Ability to stay focused on numerous details and to maintain a high level of accuracy.

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Background Check:

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required. The incumbent will be required to obtain APSIN access, which will be done through the office.

BARGAINING UNIT:

If you are a current state employee, please mark the union you are a member of at the time of application.

EDUCATION:

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable, provided they include the URL and institution name.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE:

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.

MULTIPLE VACANCIES:

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT:

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

For specific information in reference to the position, please contact the hiring manager:

Ethan Wolfe

Law Office Manager

Phone: [phone]

Email: [e-mail]