Law Office Assistant

LHH; Jacksonville (FL); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Professional growth opportunities

Job summary

LHH is assisting a reputable law firm in Jacksonville, FL, in finding an organized and detail-oriented Entry-Level Office Assistant to support their office operations.

As an Entry-Level Office Assistant, you will handle front-desk tasks, file legal documents, and assist with billing and scheduling, enabling attorneys to focus on client matters. The role offers a professional environment with growth opportunities and a chance to start a career in a law firm.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or relevant coursework is a plus.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Professional attitude and appearance.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Answer phone calls and direct to the appropriate person.
• Manage and maintain office supplies and inventory.
• Assist with scheduling meetings and appointments.
• File, organize, and maintain office documents and legal records.
• Prepare and process basic correspondence and legal paperwork.
• Assist with billing and client invoicing tasks.
• Provide general administrative support to attorneys and staff.

Skills

Organizational skills

Time management

Multi-tasking

Written and verbal communication

Microsoft Office

Professional appearance

Confidentiality

Education

High school diploma or equivalent

Associate's degree or relevant coursework (a plus)

Tools

Microsoft Office Suite

Job description

LHH is assisting a reputable law firm in Jacksonville, FL, in finding an organized and detail-oriented Entry-Level Office Assistant to support their office operations.

Position Overview

As an Entry-Level Office Assistant, you will play a key role in ensuring the smooth and efficient daily operations of the law firm. This is an excellent opportunity for someone looking to start their career in a professional office environment while working alongside a dynamic legal team.

Key Responsibilities

• Answering phone calls and directing them to the appropriate person.
• Managing and maintaining office supplies and inventory.
• Assisting with scheduling meetings and appointments.
• Filing, organizing, and maintaining office documents and legal records.
• Preparing and processing basic correspondence and legal paperwork.
• Assisting with billing and client invoicing tasks.
• Providing general administrative support to attorneys and other staff members.

Qualifications

• High school diploma or equivalent required (Associate's degree or relevant coursework is a plus).
• Strong organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Professional attitude and appearance.
• Strong attention to detail and ability to maintain confidentiality.

Additional Skills (Preferred)

• Previous office or administrative experience (internships or part-time positions are a plus).
• Familiarity with legal terminology or working in a legal environment is an asset but not required.
• Opportunities for professional growth and development.
• Collaborative and supportive team environment.
• Health benefits and additional perks.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance