Law Office Administrator, Legal Secretary

FordHarrison LLP; Atlanta (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

FordHarrison LLP is seeking an Office Administrator in Atlanta to partner with firm management on day-to-day operations. This full-time, exempt role reports to the HR Director and may expand to additional locations.

Responsibilities include overseeing budgets, supervising assistants and paralegals, maintaining HR policies, and coordinating office activities. Occasional travel to other offices and after-hours availability are expected.

Qualifications

• Bachelor’s degree or relevant work experience.
• Minimum of 4+ years of law firm administration and HR experience.
• Strong understanding of HR policies, practices, and employment laws.
• Effective office management skills with direct supervisory responsibility.
• Willingness to travel to other firm offices and be available outside regular business hours.

Responsibilities

• Oversee day-to-day office management and provide direct operational support to legal and administrative personnel.
• Review office expenses and monitor office administrative budgets, including forecasting and cost control.
• Manage support, coverage, and workflow of the legal assistants, paralegals, and office services teams.
• Coordinate office-wide activities in alignment with firm policies and best practices.
• Maintain and update the firm’s staff policy manual to ensure policies remain current and compliant with applicable employment laws.
• Partner with HR and Office Management to address employee relations matters, performance concerns, evaluations, and organizational changes.
• Oversee facility operations, including inter-office moves and utilization, and liaise with building management to maintain a safe environment.
• Collaborate with payroll on bi-weekly timesheets and OT approvals.

Skills

Office management

Staff supervision

HR policies

Budgeting

Inter-office coordination

MS Office

Education

Bachelor's degree or relevant work experience

Tools

Microsoft Office

Job description

Job Description FordHarrison’s Office Administrator will work collaboratively with firm management overseeing the day-to-day operations of the Atlanta office, with the potential to assume responsibility for additional office locations. This role is full-time/exempt and reports to HR Director. Oversee day-to-day office management and provide direct operational support to legal and administrative personnel.

Support and ensure compliance with firm policies and procedures. Review office expenses and monitor office administrative budgets, including forecasting and cost control. Manages support, coverage, and workflow of the legal assistants, paralegals, and office services teams.

Coordinate office-wide activities in alignment with firm policies and best practices. Maintain and update the firm’s staff policy manual to ensure policies remain current and compliant with applicable federal, state, and local employment laws. Partner with HR and Office Management to address employee relations matters, performance concerns, performance evaluations, and organizational changes.

Oversee facility operations, including inter-office moves and utilization. Partner with building management and Facilities Coordinator to address day-to-day facility issues and ensure a safe and functional work environment in alignment with firm standards. Collaborates with payroll on bi-weekly employee timesheet and OT approvals.

Manage other duties, tasks, and projects assigned. Bachelor’s degree or relevant work experience. A minimum of 4+ years of law firm administration and HR experience. Possess a strong understanding of HR policies, practices, and employment laws.

Effective office management skills with prior direct supervisory responsibility in a law firm. Capable of maintaining confidence of personal and highly sensitive information. Ability to travel to other firm offices when required and be available outside regular business hours in emergencies or high priority situations.

Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint. FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.