Law Firm Operations Manager - Billing, Intake & Admin

Zoecklein Law PA; Brandon (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Healthcare Reimbursement

EAP

401(k)

401(k) matching

Free snacks

Advancement opportunities

Paid time off

Employee discounts

Job summary

Zoecklein Law P.A. is a Florida-based firm focused on probate, estate planning, Medicaid planning, and trust and estate litigation. We seek a proactive, organized leader to oversee billing, bookkeeping coordination, marketing coordination, and a small intake team.

This full-time, in-office role is based in Brandon, FL, requiring familiarity with law firm operations and client confidentiality. You will manage collections, financial workflows, CRM records, and vendor coordination, while reporting

Qualifications

• Requires prior law firm experience and understanding of legal billing processes.
• Experience managing office staff and delegating tasks.
• Experience in billing, collections, bookkeeping, and financial operations.

Responsibilities

• Oversee daily office operations and administrative support.
• Oversee billing and collections, invoice accuracy, and collections follow-up.
• Coordinate bookkeeping: accounts payable/receivable and bank reconciliations.
• Manage an intake team and CRM records, with timely follow-ups.
• Coordinate marketing projects and vendor relationships.
• Improve office procedures and reporting workflows.
• Provide leadership with updates on collections and staffing priorities.
• Handle confidential client and employee information responsibly.

Skills

Law firm experience

Office management

Billing & collections

Bookkeeping

AR/AP reconciliations

Excel & CRM

Practice management

Communication skills

Attention to detail

Prioritization

Education

Business/Accounting degree

Tools

PracticePanther

Bookkeeping platforms

Job description

Zoecklein Law P.A. is a Florida-based firm focused on probate, estate planning, Medicaid planning, and trust and estate litigation. We seek a proactive, organized leader to oversee billing, bookkeeping coordination, marketing coordination, and a small intake team.

This full-time, in-office role is based in Brandon, FL, requiring familiarity with law firm operations and client confidentiality. You will manage collections, financial workflows, CRM records, and vendor coordination, while reporting