Law Firm Operations Lead — Hybrid Admin & IT

Jobot; El Segundo (CA); Hybrid; USD 100,000 - 150,000; Full time

Job summary

Jobot is seeking a Law Firm Operations Manager in El Segundo, CA. The role reports to senior leadership and oversees HR administration, timekeeping, technology, and facilities, with a hybrid schedule requiring 2–3 days in the office.

Primary responsibilities include onboarding/offboarding, MS 365 management, and coordinating with IT and vendors to support daily operations and client service. The role supports executives and staff across departments to maintain smooth operations.

Qualifications

• Experience in office management or administrative operations.
• Strong organizational skills and attention to detail with ability to manage competing priorities.
• Comfort troubleshooting routine tech issues and learning new systems; experience with Microsoft 365 preferred.
• Familiarity with timekeeping, payroll coordination, and onboarding/offboarding processes.
• Clear written and verbal communication; professional interactions with executives and staff.

Responsibilities

• Coordinate daily operational priorities with firm leadership and provide updates on open items and deadlines.
• Serve as a central resource for attorneys, department heads, and staff; coordinate cross-department solutions.

Skills

Office management

HR coordination

Timekeeping

Payroll coordination

Communication

Problem solving

Discretion

Organization

Onsite coordination

Tools

Microsoft 365

Business phone systems

Job description

Jobot is seeking a Law Firm Operations Manager in El Segundo, CA. The role reports to senior leadership and oversees HR administration, timekeeping, technology, and facilities, with a hybrid schedule requiring 2–3 days in the office.

Primary responsibilities include onboarding/offboarding, MS 365 management, and coordinating with IT and vendors to support daily operations and client service. The role supports executives and staff across departments to maintain smooth operations.