Law Firm Operations & HR Administrator

Kang Haggerty LLC; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance (company-paid)

Dental insurance (company-paid)

Vision insurance (company-paid)

Disability and life insurance (company

Job summary

Kang Haggerty LLC in Center City Philadelphia is seeking an Office Administrator to oversee day-to-day operations, staff management, HR, facilities, IT, and financial processes in a fully in-person role.

The role partners with leadership to ensure smooth operations, compliance, and effective communication across the firm, with responsibility for onboarding, budgeting, IT coordination, and vendor management.

Qualifications

• Bachelor’s degree with 5+ years in law-firm office management.
• Strong IT knowledge and cybersecurity awareness.
• Excellent written and verbal communication; leadership experience.
• Ability to handle difficult conversations and multiple tasks.

Responsibilities

• Oversee office operations and administrative matters for attorneys and staff.
• Lead onboarding and supervise the administrative team.
• Manage HR, attendance, performance feedback, and policy updates.
• Coordinate IT, facilities, and vendor services; ensure security.
• Attend meetings, take minutes, and report on office matters.

Skills

Staff management

HR responsibilities

IT management

Budgeting

Communication

Multitasking

Legal industry familiarity

Education

Bachelor’s degree and 5+ years of law firm office management experience

Tools

MS Office (Word, Excel, PowerPoint, Teams, Outlook)

iManage

Zoom Rooms

Timeslips

Vendor coordination with IT

Job description

Kang Haggerty LLC in Center City Philadelphia is seeking an Office Administrator to oversee day-to-day operations, staff management, HR, facilities, IT, and financial processes in a fully in-person role.

The role partners with leadership to ensure smooth operations, compliance, and effective communication across the firm, with responsibility for onboarding, budgeting, IT coordination, and vendor management.