Law Firm Office Administrator

Kang Haggerty; Philadelphia (Philadelphia County); On-site; USD 108,000 - 132,000; Full time

Job summary

Kang Haggerty is looking for a full-time Interim Office Administrator to support operations during a staffing transition, based in Philadelphia. The role involves managing daily operations of the firm, overseeing administrative staff, and coordinating IT needs. Applicants should have experience within a law firm, strong organizational skills, and proficiency in standard office software. Compensation is set at $120,000 annually, with personal days and vacation included, but without additional benefits due to the temporary nature of the role.

Qualifications

• Prior experience managing the day-to-day operations of a law firm.
• Strong organizational skills and ability to manage staff effectively.
• Ability to analyze financial reports and assist in financial planning.

Responsibilities

• Manage administrative and operational oversight of the law firm.
• Coordinate IT with external vendors.
• Supervise and develop administrative staff and manage their workload.

Skills

Professional presence and strong organizational judgment

Experience managing others in a law‑firm environment

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Teams

Proficiency in Outlook

Experience with iManage

Experience with Zoom Rooms

Experience with Timeslips

Job description

Kang Haggerty is seeking a full‑time Interim Office Administrator to support the firm during a planned temporary staffing transition now through approximately November 1. The selected candidate will work alongside the current Office Administrator through mid‑July before assuming full responsibilities.

This is an on‑site role, Monday through Friday, 9:00 a.m. to 5:00 p.m., at our Center City Philadelphia office.

Key Responsibilities

The ideal candidate will have prior experience managing the day‑to‑day operations of a law firm, including:

• Administrative and operational oversight
• Financial analysis and reporting
• IT coordination with external vendors
• Facilities management
• Supervising and developing administrative staff, including workload direction, performance management, training, staffing, and recruitment

Required Skills

• Professional presence and strong organizational judgment
• Experience managing others in a law‑firm environment
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook
• Experience with iManage, Zoom Rooms, and Timeslips is a plus

Compensation

This temporary position is compensated at the equivalent of a $120,000 annual salary, with corresponding personal days and vacation time. Due to the short‑term nature of the role, additional benefits are not included.