Law Firm Office Services Specialist

IST Management Services, Inc.; Chattanooga (TN); On-site; USD 17,000 - 24,000; Full time

Job summary

IST Management Services, Inc. is hiring a Law Firm Office Service Specialist in Chattanooga to support legal staff in a fast-paced environment. You will handle mailing, copying, scanning, and general admin tasks while maintaining top-quality customer service.

Qualifications include a High School Diploma or GED, excellent attention to detail, and 1 year in a professional office. The role offers weekday hours and growth toward supervisory positions within IST Management Services.

Qualifications

• Must have excellent Customer Service skills
• High School Diploma or GED required
• Exceptional attention to detail and accuracy
• 1 year experience in a professional office or copy/mail center preferred
• Ability to lift 40 lbs and work in a fast-paced environment

Responsibilities

• Operate mailing, copy, scanning and fax equipment
• Manage conference rooms and scheduling
• Maintain high levels of customer care with a friendly attitude
• Handle general administrative tasks including data entry and filing
• Assist with shipping/receiving and supplies replenishment
• Support cross-training and documentation logs

Skills

Customer service

Attention to detail

Multitasking

Typing & data entry

Lifting 40 lbs

Education

High School Diploma or GED

Tools

Copy/Mail equipment

Office equipment

Job description

Overview
Consider a new career today as a Law Firm Office Service Specialist with IST Management Services, the fastest-growing, national, facilities management company in the industry. IST Management is a BPO Company (Business Process Outsourcing) specializing in providing solutions for the management of physical and digital information through Facilities Management, eDiscovery, and Electronic Document Management services.

The Opportunity: IST is looking for friendly, service-oriented, customer focused people with a passion for excellence. We offer professional training, skill enhancement and opportunities to advance toward supervisor, assistant manager and site manager positions.

Hourly Compensation: $15.00hr - $15.00hr
FULL TIME - HOURS: Monday - Friday: 9:00am - 6:00pm

• ANNUAL RAISE WITH 2 WEEKS PAID VACATION!!!!!
• GREAT ADVANCEMENT OPPORTUNITIES & GROW INTO MANAGEMENT POSITION!!

Check out istmanagement.com for more info on us!

Responsibilities
The Law Firm Office Services Team Member is responsible for supporting legal assistants, paralegals and attorneys in a professional legal environment. Ideal candidates have high end customer service skills, copy/mail experience, and have the ability to work well in a fast-paced environment.

• Operating mailing, copy, scanning and fax equipment
• Managing the conference rooms
• Maintain the highest levels of customer care while demonstrating a friendly and cooperative attitude
• Typing correspondence, filing, copying, data entry, word processing, sending and receiving faxes, sorting mail and other administrative tasks as assigned
• Shipping & Receiving
• Ordering supplies
• Demonstrate flexibility in satisfying customer demands in a high volume, production environment
• Participate in cross-training Maintain all logs and reporting documentation; attention to detail
• Perform other tasks as assigned

Qualifications
Experience requirement -

• Must have excellent Customer Service skills
• High School Diploma or equivalent (GED)
• Exceptional attention to detail
• 1Yr experience working in a professional office or copy/mail center a HUGE plus
• Experience processing/sorting mail; Experience working in hospitality environment
• Experience making copies
• Able to lift 40lbs
• Excellent attendance - reliable; Ability to work independently and in a team setting

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know.

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.