Law Firm Office Operations Coordinator

Dykema; Chicago (IL); On-site; USD 50,000 - 59,000; Full time

Job summary

Dykema Gossett, PLLC, a leading national law firm, is seeking an experienced Office Services Coordinator for its Chicago office. This full-time, in-office role reports to the Office Administrator and supports daily office operations, mail, copying, binding, and supplies management.

Responsibilities include responding to requests, coordinating conference center tasks, and ensuring accuracy in document handling.

Qualifications

• High school diploma or equivalent educational certificate required.
• Minimum of three years of experience in office services within a law firm or professional environment.
• Experience operating administrative office equipment (e.g., copier, scanner, binding machine).
• Strong verbal and written communication skills.
• Strong attention to detail, accuracy and organizational skills.
• Ability to provide excellent customer service at all levels of the Firm.

Responsibilities

• Respond to incoming work requests for copy, file, scan, print and assemble documents.
• Estimate runtimes for photocopy jobs and determine when outside vendors are needed.
• Process and deliver internal and external mail and packages on time.
• Maintain inventory of copy paper and toner; place supply orders.
• Prepare monthly production and volume reports to measure productivity.

Skills

Verbal communication

Written communication

Customer service

Attention to detail

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Office equipment handling

Job description

Dykema Gossett, PLLC, a leading national law firm, is seeking an experienced Office Services Coordinator for its Chicago office. This full-time, in-office role reports to the Office Administrator and supports daily office operations, mail, copying, binding, and supplies management.

Responsibilities include responding to requests, coordinating conference center tasks, and ensuring accuracy in document handling.