Law Firm Office Operations & Budget Leader

BakerHostetler Career; New York (NY); On-site; USD 300,000 - 400,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

Health insurance

Dental insurance

Vision insurance

401(k) plan

Transit benefits

Job summary

BakerHostetler LLP has an excellent opportunity for an Office Administrator in its New York office. This role reports to the Office Managing Partner and Director of Administration and will oversee day-to-day financial and operational activities of the office.

The Office Administrator will supervise multiple managers, develop the NY Office budget, and coordinate across departments to ensure compliance and efficiency.

Qualifications

• Bachelor’s degree in accounting, finance or business with a minimum of 10 years of law firm operations experience. Master’s degree a plus.
• Strong analytical and communication skills in both written and oral formats. Ability to interact effectively with attorneys and other key personnel and exhibit a high degree of responsiveness, diplomacy, and professionalism.
• Excellent organizational and planning skills with the ability to prioritize multiple tasks and projects to meet deadlines with minimal supervision. Strong collaboration skills across offices and departments.
• Strong project management and leadership skills, with the ability to manage complex initiatives and coordinate across departments.
• Advanced proficiency with Microsoft Office and other business applications, with the ability to quickly learn new technologies.
• Ability to exercise discretion with confidential and sensitive information and to demonstrate impeccable integrity in personal and fiduciary matters.
• Ability to manage multiple priorities and deadlines in a fast-paced environment and work beyond regular hours as needed

Responsibilities

• Manage the overall direction, coordination, and evaluation of subordinate managers, including HR, Facilities, Records, Accounting & Billing, and Conference Room Coordinator.
• Develop, analyze, present, and monitor the NY Office budget and provide detailed information for leadership.
• Oversee office accounting functions including AR, AP, expense reimbursement, and trust accounting.
• Liaise between Firmwide Collections, Intake, Finance, and Billing to ensure compliance.
• Collaborate with Collections to manage client collections as directed by leadership.
• Participate in NY Office strategic and business planning.
• Partner with HR to develop and implement office procedures and support a positive work environment.
• Oversee operation and maintenance of office facilities and vendor contracts.
• Plan and execute major office events.
• Other duties as requested and assigned.

Skills

Analytical skills

Communication skills

Organization & planning

Project management

Leadership

Interpersonal skills

Discretion & integrity

Education

Bachelor’s degree in accounting, finance or business

Master’s degree

Tools

Microsoft Office

Job description

BakerHostetler LLP has an excellent opportunity for an Office Administrator in its New York office. This role reports to the Office Managing Partner and Director of Administration and will oversee day-to-day financial and operational activities of the office.

The Office Administrator will supervise multiple managers, develop the NY Office budget, and coordinate across departments to ensure compliance and efficiency.