LA & SF Office Operations Director

BakerHostetler Career; Los Angeles (CA); On-site; USD 225,000 - 275,000; Full time

Benefits offered by this job

Competitive salaries and a performance

Bonus program

Group health, dental, and vision

Retirement plan – 401(k)

Job summary

BakerHostetler LLP, in its Los Angeles office, seeks an Office Administrator to oversee day-to-day operations and financial activities for LA and SF offices. The role reports to senior office leadership and directs HR, accounting, facilities, IT, and more.

Responsibilities include budgeting, strategic planning, and cross-office coordination with firmwide departments. Strong leadership, communication, and project management skills are essential.

Qualifications

• Bachelor’s degree in accounting, finance or business with 10+ years in law firm operations.
• Strong analytical and communication skills; ability to interact with attorneys, firm leadership and staff.
• Excellent organizational and planning skills with the ability to prioritize multiple tasks under pressure.
• Strong project management and leadership abilities for complex initiatives.
• Advanced proficiency with Microsoft Office and related business applications.

Responsibilities

• Oversee the operations of the office and administrative team across HR, Accounting, Office Services, IT, Facilities, Records, Reception, and Marketing.
• Develop and monitor LA and SF office budgets for review and approval by office heads and firm leadership.
• Participate in LA and SF office strategic and business planning.
• Serve as a liaison between LA/SF offices and Firmwide departments.
• Partner with Accounting to oversee A/R, A/P, expenses, collections, and trust accounting.
• Collaborate with HR to onboard attorneys and staff, implement procedures, and address personnel matters.
• Oversee facilities operations, safety programs, vendor contracts, and equipment.
• Coordinate with building management on facilities-related activities and lease obligations.
• Plan and execute office events including staff appreciation and annual holiday party.
• Perform other duties as requested.

Skills

Leadership

Strategic planning

Communication

Project management

Education

Bachelor’s degree in accounting, finance or business

Master’s degree (plus)

Tools

Microsoft Office Suite

Job description

BakerHostetler LLP, in its Los Angeles office, seeks an Office Administrator to oversee day-to-day operations and financial activities for LA and SF offices. The role reports to senior office leadership and directs HR, accounting, facilities, IT, and more.

Responsibilities include budgeting, strategic planning, and cross-office coordination with firmwide departments. Strong leadership, communication, and project management skills are essential.