Law Firm Office Operations Lead

Bakerhostetler-1; Los Angeles (CA); On-site; USD 225,000 - 275,000; Full time

Benefits offered by this job

Performance bonus

Health, dental, and vision insurance

401(k) plan

Pre-tax benefit programs

Disability insurance

Sick/paid time off

Job summary

BakerHostetler LLP in Los Angeles seeks an experienced Office Administrator to oversee day-to-day operations across LA and San Francisco. You will manage an administrative team, coordinate budgets, and partner with firm leaders to ensure efficient support services.

Reporting to the LA Office Managing Partner and the Director of Administration, you will drive process improvements, supervise facilities, HR, accounting, IT, and events, and support a productive, client-focused environment.

Qualifications

• Bachelor’s degree in accounting, finance or business; 10 years of law firm operations experience preferred.
• Exceptional written and verbal communication; ability to influence firm leadership and manage multiple stakeholders.
• Strong organizational, planning and project management skills; ability to oversee cross-office operations across LA and SF.

Responsibilities

• Oversee operations of the office and lead an administrative team including HR, Accounting, Office Services, Hospitality, IT, Facilities, Records, Reception, and Marketing.
• Develop and monitor LA and SF budgets; provide detailed information for leadership review and approvals.
• Represent LA and SF offices in strategic planning and coordination with Firmwide departments.
• Partner with Accounting to oversee AR, AP, expense reimbursement, collections, and trust accounting.
• Coordinate onboarding, staff management, and performance reviews; foster a positive work environment.
• Oversee facilities management, vendor contracts, safety programs, and lease obligations.
• Liaise with building management for emergency preparedness, parking programs, janitorial services, and lease-related issues.
• Plan staff events, attorney and office gatherings, and client-facing activities.
• Perform other duties as assigned.

Skills

Law firm operations

Finance & accounting

Analytical skills

Communication skills

Office management

Leadership

Education

Bachelor's in accounting/finance/business

Master’s degree (a plus)

Tools

Microsoft Office

Job description

BakerHostetler LLP in Los Angeles seeks an experienced Office Administrator to oversee day-to-day operations across LA and San Francisco. You will manage an administrative team, coordinate budgets, and partner with firm leaders to ensure efficient support services.

Reporting to the LA Office Managing Partner and the Director of Administration, you will drive process improvements, supervise facilities, HR, accounting, IT, and events, and support a productive, client-focused environment.