Senior Office Operations & Finance Leader (New York)

BakerHostetler; New York (NY); On-site; USD 300,000 - 400,000; Full time

Benefits offered by this job

Competitive salaries

Performance bonus

Health insurance

Dental insurance

Vision insurance

Pre-tax benefits

401(k) plan

Job summary

BakerHostetler LLP is seeking an Office Administrator in New York to oversee day-to-day financial and operational activities. Reporting to the Office Managing Partner and Director of Administration, you will coordinate HR, facilities, records, and accounting functions while driving the NY Office budget and strategic planning.

The role requires strong leadership, exceptional communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in accounting, finance or business with a minimum of 10 years of law firm operations experience.
• Excellent analytical and communication skills with ability to interact effectively with attorneys and staff.
• Outstanding organizational and planning abilities to manage multiple tasks and deadlines.
• Strong project management and leadership skills to coordinate across departments.
• Advanced proficiency with Microsoft Office and other business applications.

Responsibilities

• Direct and evaluate subordinate managers, including HR, Facilities, Records, Accounting & Billing, and Conference Room Coordinator.
• Develop, analyze, present, and monitor the NY Office budget for leadership review.
• Oversee the office accounting functions including AR, AP, expense reimbursement, and trust accounting with Accounting & Billing.
• Liaise between Firmwide Collections, Intake, Finance, and Billing to ensure compliance.
• Collaborate with Firmwide Collections to manage client collections as directed by leadership.
• Participate in NY Office strategic and business planning.
• Partner with HR to develop and implement office procedures and staff relations.
• Oversee facilities operations including safety, security, supplies, vendor contracts, and equipment.
• Plan and execute major events such as Rockefeller Center Christmas Tree Viewing, Office Holiday Party, and meetings.

Skills

Analytical skills

Communication skills

Interpersonal skills

Stakeholder management

Project management

Leadership

Decision making

Education

Bachelor's degree in accounting, finance or business

Master's degree

Tools

Microsoft Office

Job description

BakerHostetler LLP is seeking an Office Administrator in New York to oversee day-to-day financial and operational activities. Reporting to the Office Managing Partner and Director of Administration, you will coordinate HR, facilities, records, and accounting functions while driving the NY Office budget and strategic planning.

The role requires strong leadership, exceptional communication, and the ability to manage multiple priorities in a fast-paced environment.