Law Firm Department Assistant

Becker; Coral Gables (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Becker seeks a highly organized Paralegal to join the Community Association team in Florida. The role requires excellent communication, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Key duties include preparing conflict information, drafting retainer agreements, managing files, entering client data, supporting month-end billing, and coordinating with the marketing team for events. A minimum of two years’ paralegal experience is required.

Qualifications

• Minimum of two years' related experience in a law firm or corporate legal department.
• Strong verbal and written communication and customer service abilities.
• Highly organized with meticulous attention to detail.

Responsibilities

• Prepare conflict information for submission to the Conflicts Department.
• Draft retainer agreements for final review and approval.
• Manage file organization and open/close files per protocols.
• Enter and maintain client contact information in the Interaction database.
• Provide general administrative support, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Coordinate events and liaise with marketing for seminars, trade shows, workshops, webinars.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

File organization

Microsoft Office

iManage

FileSite

Aderant

Tools

Microsoft Office Suite

iManage

FileSite

Aderant

Job description

We are seeking a highly organized and proactive Paralegal to join the Community Association team. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast‑paced environment.

Duties/Responsibilities

• Prepare conflict information for submission to the Conflicts Department.
• Draft retainer agreements for final review and approval.
• Manage file organization, including opening and closing files in accordance with departmental protocols.
• Enter and maintain client contact information in the Interaction database.
• Provide general administrative and clerical support as needed, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Serve as the liaison between the regional office and the marketing department, coordinating and representing the firm at events such as seminars, trade shows, workshops, and webinars.
• Perform other duties as assigned.

Required Skills/Abilities

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with strong attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Ability to efficiently organize files and manage workflow.
• Proficiency in Microsoft Office Suite or similar software.
• Familiarity with iManage, FileSite, and Aderant preferred.

Education and Experience

• A minimum of two years’ related experience in a law firm or corporate legal department environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.