Law Enforcement Grants Coordinator

VirTra; Northern (KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

VirTra is seeking an Administrative Assistant to support the law enforcement grant-support program. The role focuses on researching funding opportunities, maintaining records, coordinating communications, and preparing routine program reports.

Ideal candidates are organized, detail-oriented, and capable of handling multiple deadlines with initiative and sound judgment. This is an on-site, early-career role based in VirTra’s operations in the United States.

Qualifications

• High school diploma or equivalent required; an associate or bachelor's degree in business administration, public administration, communications, criminal justice, or related field is preferred.
• Experience in administrative, grant-support, or records-management roles is preferred.
• Strong writing, proofreading, and data-management abilities are expected.

Responsibilities

• Provide day-to-day administrative support for VirTra’s law enforcement grant-support program.
• Research grant opportunities and summarize eligibility, funding priorities, and application requirements.
• Maintain a master grant calendar and opportunity database with deadlines and contacts.
• Develop a centralized grant-resource library with templates, narratives, and budget worksheets.
• Coordinate intake for agency requests and track funding interests and next steps.
• Monitor program email, calendars, and subscriptions; route questions to internal resources.
• Schedule grant consultations, webinars, and trainings; manage registrations and materials.
• Collaborate with Sales, Marketing, Finance, Contracts, and Product teams to assemble required grant materials.
• Prepare grant-related correspondence, summaries, presentations, and reports using approved language.
• Track agency involvement from inquiry to award or closeout and document outcomes.

Skills

Organization

Time management

Written communication

Verbal communication

Attention to detail

Research

CRM systems

Problem solving

Team collaboration

Initiative

Education

High school diploma or equivalent

Associate/Bachelor preferred

Related fields: business/public administration/communications/criminal justice

Tools

Word

Excel

PowerPoint

Outlook

Teams

CRM systems

Job description

VirTra is seeking an Administrative Assistant to support the law enforcement grant-support program. The role focuses on researching funding opportunities, maintaining records, coordinating communications, and preparing routine program reports.

Ideal candidates are organized, detail-oriented, and capable of handling multiple deadlines with initiative and sound judgment. This is an on-site, early-career role based in VirTra’s operations in the United States.