Grant Operations Coordinator - Public Safety

VirTra; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

VirTra is a leading VR training company with defense and law enforcement clients. The Administrative Assistant will support the grant-support program, researching opportunities, maintaining records, coordinating communications, and preparing routine reports.

Ideal candidates are organized, accurate, and service-oriented with 1–3 years of admin or grant-related experience. This role is based in Orlando, FL, and involves close collaboration with multiple internal teams.

Qualifications

• High school diploma or equivalent required; an associate or bachelor’s degree is preferred.
• 1–3 years of administrative, grant-support, or records-management experience preferred.
• Experience using AI tools to capture and accelerate the grant lifecycle.
• Strong writing, proofreading, note-taking, and research skills.

Responsibilities

• Provide day-to-day administrative support for VirTra's grant-support program and coordinate routine inquiries and records.
• Research grant opportunities and summarize eligibility, funding priorities, deadlines, and requirements.
• Maintain a master grant calendar and opportunity database with links, due dates, and status; communicate updates.
• Develop a centralized grant-resource library with templates, budgets, and guidance.
• Institute an organized intake process for agency requests and track progress.

Skills

Word

Excel

PowerPoint

Outlook

Teams

CRM systems

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Grant databases

Job description

VirTra is a leading VR training company with defense and law enforcement clients. The Administrative Assistant will support the grant-support program, researching opportunities, maintaining records, coordinating communications, and preparing routine reports.

Ideal candidates are organized, accurate, and service-oriented with 1–3 years of admin or grant-related experience. This role is based in Orlando, FL, and involves close collaboration with multiple internal teams.