Lateral Recruiting Coordinator

wsgr; Palo Alto (CA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Confidential information handling

Job summary

Wilson Sonsini is seeking a Recruiting Assistant to support the lateral attorney recruiting team and onboarding process. You will handle data entry, documentation, and tracking to ensure new hires start on time and candidates have a positive experience.

The role emphasizes collaboration with onboarding coordinators, recruiters, IT, and partners, with a hybrid work schedule. A bachelor’s degree and strong organizational skills are preferred.

Qualifications

• Bachelor's degree preferred and strong academic record.
• Prior administrative, coordination, or recruiting experience in a law firm or professional services environment is valued.
• Exceptional attention to detail with the ability to manage high volumes of data accurately.
• Excellent organizational skills and ability to track multiple candidates and deadlines.
• Outstanding written and verbal communication skills.
• Ability to work independently, manage priorities, and handle confidential information with discretion.

Responsibilities

• Review resumes and calculate GPAs with high accuracy and perform heavy data entry for applicant tracking.
• Maintain candidate database ensuring records are accurate and up to date.
• Coordinate pre-hire conflicts checks and track status for each candidate in the pipeline.
• Send ethical walls lists to partners and perform supplemental conflicts checks before start dates.
• Coordinate background checks, gather verification data, and summarize reports for review.
• Manage lateral link assignments and communicate with hiring partners about options.
• Assist with onboarding documentation and communications, including orientation schedules and equipment orders.
• Track onboarding progress and flag items at risk of delay for action.
• Answer questions about Workday onboarding and firm processes; send reminders before start dates.
• Support recruiting events logistics and materials for Patent Agent hiring.
• Maintain candidate tracking systems and assist reporting for the recruiting team.

Skills

Attention to detail

Data entry

Communication skills

Team collaboration

Education

Bachelor's degree preferred

Tools

Workday

HireRight

Job description

Wilson Sonsini is seeking a Recruiting Assistant to support the lateral attorney recruiting team and onboarding process. You will handle data entry, documentation, and tracking to ensure new hires start on time and candidates have a positive experience.

The role emphasizes collaboration with onboarding coordinators, recruiters, IT, and partners, with a hybrid work schedule. A bachelor’s degree and strong organizational skills are preferred.