Landscaping Project Manager

Heritage-Landscapes; Novato (CA); On-site; USD 113,000 - 138,000; Full time

Benefits offered by this job

Company vehicle

Health benefits (Medical, Dental &

401(k) plan with match

Paid Time Off

Job summary

Heritage Landscapes is seeking a versatile Landscaping Project Manager to lead high-end residential design-build and bid-build projects in the Bay Area. You will be the primary contact for clients, landscape architects, and general contractors, ensuring design accuracy, schedule adherence, and profitable outcomes.

In this full lifecycle role, you will craft creative concepts, produce precise estimates, and manage change orders from inception to completion, including billing and collections.

Qualifications

• 3–5+ years in custom landscape design, estimating and project management in high-end residential.
• Experience managing budgets, progress billing, and accounts receivable collections.
• Elite relationship-building with a background in consultative, high-touch client communication.
• Strong knowledge of Bay Area plant materials, microclimates, and premium hardscape standards.
• Exceptional organizational skills to pivot between design presentations and field problem-solving.

Responsibilities

• Meet with clients to discover project goals, assess site conditions, and set design budgets.
• Develop customized conceptual landscape designs with 2D/3D layouts and planting plans.
• Build detailed estimates and pricing structures to maintain target margins.
• Present concepts to clients, refine options, and close the sales contract.
• Perform digital takeoffs from blueprints and bid packages; calculate exact costs.
• Oversee project layouts, hardscape details, and planting schemes per specs.
• Manage schedules, track costs, and proactively implement change-orders.
• Generate progress invoices, track AR, and manage client collections.

Skills

Landscape project management

Estimating & budgeting

Client relations

Project scheduling

Billing & A/R

Tools

Landscape design software

Takeoff/estimating software

Accounting software

Job description

About Us & Job Overview

For over 40 years, Heritage Landscapes has partnered with clients, landscape architects, and general contractors to create and care for high-end residential outdoor living spaces. Serving the Bay Area—including Marin, Sonoma, Napa, and San Francisco counties—we are dedicated to long-term client relationships, exceptional landscape craftsmanship, and environmental stewardship. We are seeking a versatile, high-performing Landscaping Project Manager to join our growing team. In this full project lifecycle role, you will serve as the primary point of contact for high-end residential design-build & bid-build projects. If you are a landscape professional who loves creative custom design, thrives on accurate construction math, and excels at high-touch client relations, this role is for you.

Core Responsibilities

Design-Build Projects

• Meet directly with prospective residential estate clients to discover project goals, assess site conditions, and establish design budgets.
• Develop creative, highly customized conceptual landscape designs, including 2D/3D layouts, planting plans, and premium material selections.
• Build detailed, itemized project estimates and pricing structures for your custom designs to ensure target profit margins.
• Present concepts and estimates to clients, refine design options, and close the sales contract.

Bid-Build Projects

• Perform precise digital material takeoffs from external landscape architect blueprints and premium general contractor bid packages.
• Calculate exact costs for artisan labor, high-grade materials, logistics, and specialized equipment rentals.
• Provide value engineering solutions to make the bids highly competitive while protecting company profit margins, and win the bid.

Client Communication, Project Management & Financial Oversight

• Serve as the primary point of contact for clients, landscape architects, and general contractors, keeping them fully informed throughout the project lifecycle.
• Direct technical project layouts, hardscaping details, and planting schemes to ensure design specifications are executed flawlessly.
• Procure premium plants, custom hardscape materials, and specialized site equipment ahead of production timelines.
• Manage overall project schedules, track ongoing job costs, and execute client change-orders proactively in real time.
• Oversee the project billing lifecycle: generate timely progress invoices based on percent completion schedules, track accounts receivable (A/R), and manage client collections to secure positive project cash flow.

Qualifications & Skills

• 3–5+ years of experience in custom landscape design, estimating, and project management specifically within the high-end residential market.
• Proven capability managing project budgets, understanding progress billing, and professionally handling billing and A/R collections. Proficiency with landscape design software and digital takeoff/estimating/accounting software.
• Elite relationship-building skills with a background providing consultative, high-touch communication to clients and premium trade partners. Exceptional conflict-resolution skills.
• Strong understanding of Northern California/Bay Area plant materials, microclimates, and high-end residential hardscape standards (masonry, grading, and drainage).
• Exceptional organizational skills with the ability to pivot seamlessly from an upscale design presentation to a technical problem-solving session with field production teams.

Compensation & Benefits

• Base Salary : $125,000 / year plus company-wide profit sharing.
• Health Benefits : Medical, Dental & Vision insurance plans.
• Retirement : 401(k) plan with company match.
• Paid Time Off : Vacation & Paid Sick Leave
• Company Vehicle: provided for site visits & professional use.