Landscape Estimating Coordinator

Steadfast Alliance; San Antonio (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental

Vision

Disability insurance

Life insurance

Paid time off

Paid holidays

Bonus opportunities

Job summary

Steadfast Alliance is seeking an in-person Estimator to support landscape construction projects in the United States. You will handle bid documents, source subcontractors, and maintain bid schedules while coordinating with project management to ensure competitive, accurate estimates.

The role requires solid math skills, attention to deadlines, and proficiency in Excel and Takeoff software, with strong communication across teams and vendors.

Qualifications

• 1-2 years of experience in construction estimating preferred.
• Strong math/analytical skills and problem-solving ability.
• Ability to meet critical deadlines and manage time efficiently.
• Excellent MS Word and Excel; On-Screen Takeoff experience a plus.
• Strong communication skills with subcontractors, employees, and clients.

Responsibilities

• Distribute, log, and maintain bid documents, plans, RFIs, addendums and other bid materials.
• Source vendors, trades and small contractors.
• Maintain estimating bid reports and calendar with bid due dates.
• Review RFPs for insurance requirements, bid bonds, and builder’s risk.
• Develop and maintain relationships with subcontractors and suppliers.
• Create Invitations to bid and manage bid coverage with subs.

Skills

Estimating

MS Word

MS Excel

On-Screen Takeoff

Time management

Communication

Tools

On-Screen Takeoff

Excel

Job description

We are a Landscape Construction company, applicant should have understand Landscape and Irrigation Estimating.

Project Bidding:

• Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
• Source vendors, trades and small contractors
• Maintain and track estimating bid reports
• Review RFP’s for all insurance requirements, requests for bid bonds, builder’s risk etc.
• Develop and maintain relationships with Subcontractors
• Create Invitations to bid for Projects
• Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
• Attend Bid Walks when necessary
• Participate in bid reviews with project management team
• Place Subcontractor bids into the appropriate folder within the assigned job number
• Prepare Bid Forms for submission
• Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates

Subcontractor Management

• Maintain Subcontractor database. Seek out “New Bidders” for the database
• Pre-qualify Subcontractors
• Contact Suppliers/Vendors for pricing on materials. Maintain the Supplier database
• Assist Subcontractors in obtaining the information they need to bid
• After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret

Position Requirements and Qualifications

• 1-2 years’ experience in construction estimating department preferred
• Strong math/analytical skills, impeccable problem-solving skills
• Ability to meet critical deadlines and manage time efficiently
• Excellent skills with MS Word and Excel; On-Screen Takeoff software experience is a plus
• Strong communication skills and able to effectively communicate with all sub-contractors, employees, and clients

Benefits

• 401(k) w/ company match
• Health insurance w/ employer contribution
• Dental, Vision, and Ancillary insurance
• Disability Insurance
• Life insurance
• Paid time off & Paid Holidays

Compensation Package

• Bonus opportunities

Schedule:

• Monday to Friday

Job Type: Full-time

Work Location: In person