Landscape Maintenance Estimator Administrative

Rotolo Consultants Inc.; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A landscape services company is seeking a Landscape Maintenance Estimator in Houston, TX. The role involves preparing and managing landscape maintenance bids, requiring strong communication and organizational skills. Candidates should possess a high school diploma and extensive experience in commercial estimating. Proficiency in software like AutoCAD and MS Excel is essential. This full-time position operates Monday to Friday from 8:00 a.m. to 5:00 p.m., and may require site visits for project evaluations.

Qualifications

• High School Diploma or equivalent required.
• 3-5 years of commercial estimating experience preferred.
• Must possess excellent communication skills.

Responsibilities

• Prepare and manage landscape maintenance bids.
• Communicate with vendors throughout the bidding process.
• Review and analyze bid results and documentation.

Skills

Written and verbal communication

Organizational skills

Self-motivation

Time management

Mathematics

Collaboration

Proficiency in MS Excel

Education

High School Diploma, GED or Equivalent

3-5 years of landscape estimating experience

Associate degree

Bachelor’s Degree

Post-Secondary Certificate

Tools

AutoCAD

Mapping software

Measuring wheel

Tape measure

Job description

The Landscape Maintenance Estimator’s primary responsibilities are to produce and manage high quality landscape maintenance bids.

Essential Functions

• Accurately and efficiently prepare bids and proposal submittals which include the following:
  • Analyze plans and specifications
  • Attend pre-bid and construction handoff meetings
  • Request current contracts and previous bid tabs on all bidding projects
  • Submit questions for clarification and to gain a competitive edge when possible
  • Monitor addendums and changes coming from all sources
  • Perform takeoffs in the field and utilize AutoCAD when construction plans are available or when estimating a pre-construction project
  • Utilize mapping software to assist in building takeoffs
  • Secure necessary bonds and other bid requirements
  • Create bid by assessing the project site and analyzing the labor, material and equipment needs required to complete the project
  • Review bid and proposal with field operator and estimating supervisor
• Manage internal and external communications throughout the bid process
• Compare and contrast current bid to existing bids of similar nature and scope
• When applicable, negotiate and/or coordinate pricing with vendors or sub-contractors
• Submit accurate bids in a timely and effective manner, always meeting deadlines of the requesting party
• Update job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks, and communicating with both field operators and business. This will also include knowledge of the various types of equipment and materials that may be used either routinely or in special circumstances as directed by job specifications
• Post Bid
  • Request bid results and submit public records requests for bids submitted
  • Research competing company bids to ensure they possess all required licenses and that all required documentation has been submitted with their bid
  • Document bid pipeline and results in the RCI.This includes both the Div. 80 bid log and the Business Development bid log
  • Execute Contract and submit to the Contract Administrator
  • Assist with the compiling of production files that will be provided to Ops for rendering of services
  • Complete the handoff meeting to ensure knowledge of the project is shared with key stakeholders
• Other duties as assigned
• Excellent written and verbal communication skills
• Strong organizational skills including attention to detail and multi-tasking, while understanding time-sensitive issues.
• Must be self-motivated and able to work
• Must be able to work collaboratively with the operations, sales, management and estimating groups within the company
• Must be a proficient in various computer software programs including MS Excel
• Must be able to learn new software programs
• Adequate knowledge of mathematics and specifically formulas that would be helpful in MS Excel

Education

• Required:
  • Highschool Diploma, GED or Equivalent
• Preferred:
  • 3-5 years in the landscape field preferably with extensive commercial estimating experience
  • Associate degree (or other 2-year degree)
  • Bachelor’s Degree
  • Some College Courses
  • Post-Secondary Certificate - awarded for training completed after high school (for example, in Personnel Services, Engineering-related Technologies, Vocational Home Economics, Construction Trades, Mechanics and Repairers, Precision Production Trades)

Supervisory Responsibility

• This position has no supervisory responsibilities
• This job operates in both a professional office environment and out at properties for site visits and estimate take offs.
• This role routinely uses standard office equipment such as computers, phones, and for property visits, this role will use a measure wheel, tape measure and other tools to measure property and landscape markers.
• Some projects might require travel across the southeastern states which means there will also be some out-of-town work from time to time for site visits, pre-bid meetings, etc.

Job Type

• Full-time. Hours of Operation are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Work location

Slidell, LA / Panama City Beach, FL / Orlando, FL / Houston, TX

Equal Opportunity Employer, including disabled and veterans.