Landscape Construction Project Coordinator

Tim Johnson Landscaping, Inc.; Statesville (NC); On-site; USD 50,000 - 54,000; Full time

Job summary

Tim Johnson Landscaping, Inc. is seeking a diligent Project Coordinator to support our construction division in Statesville, NC. This full-time exempt role coordinates schedules, materials, subcontractors, and client communications from award to closeout.

The ideal candidate brings 2+ years of landscape construction or related coordination, strong organization, and proven ability to manage multiple projects while maintaining TJL's quality standards. Office and field work required.

Qualifications

• 2+ years of experience in landscape construction, nursery, or construction coordination.
• Knowledge of plant material, hardscape materials, and landscape installation.
• Strong organizational skills and the ability to manage multiple projects at once.
• Clear communication with crews, vendors, and clients.
• Comfortable with scheduling tools, spreadsheets, and email.
• Valid driver's license and the ability to visit job sites.
• Proficiency with technology platforms; ability to learn Aspire for scheduling, quoting, and tracking.
• Demonstrated ability to work both independently and collaboratively within a team environment.
• High attention to detail and commitment to quality in all aspects of work.

Responsibilities

• Build and maintain schedules for landscape installation and hardscape projects, coordinating crew assignments, equipment, and timelines with the project manager.
• Serve as the primary internal point of contact for active construction projects, tracking progress against milestones and flagging delays early.
• Coordinate pre-construction meetings, site walks, and project handoffs from sales/estimating to operations.
• Schedule and coordinate subcontractors (irrigation, lighting, grading, masonry) as required by project scope.
• Prepare material take-offs and order lists for plant material, hardscape materials, soils, mulch, and installation supplies.
• Source and order plant material from nurseries and growers; confirm availability, sizes, and substitutions with the project manager.
• Schedule material deliveries to job sites and coordinate staging with crew leaders.
• Reconcile vendor invoices and delivery tickets against purchase orders and project budgets.
• Communicate with clients, general contractors, and property managers on schedules, site access, and project status.
• Visit job sites to verify progress, confirm site conditions, document work with photos, and support quality control.
• Relay scope details, plans, and changes clearly to crew leaders and field teams.
• Coordinate punch lists, final walkthroughs, and warranty follow-up at project closeout.
• Utilize Aspire (TJL's field operations platform) for project setup, scheduling, work tickets, purchase orders, and job costing.
• Track change orders and ensure approved changes are documented and communicated to billing.
• Maintain organized project files including contracts, plans, submittals, permits, delivery records, and photos.

Skills

Organizational skills

Multitasking

Clear communication

Scheduling tools

Driver's license

Aspire scheduling

Team collaboration

Attention to detail

Tools

Aspire scheduling platform

Job description

Tim Johnson Landscaping, Inc. is seeking a diligent Project Coordinator to support our construction division in Statesville, NC. This full-time exempt role coordinates schedules, materials, subcontractors, and client communications from award to closeout.

The ideal candidate brings 2+ years of landscape construction or related coordination, strong organization, and proven ability to manage multiple projects while maintaining TJL's quality standards. Office and field work required.