Land Use & Zoning Legal Assistant

Ansell.Law | Ansell Grimm & Aaron, P.C.; Ocean Township (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company-Paid Life Insurance

FSA Plans

Competitive 401(k) match

14 Paid Holidays

Generous Paid Time Off (PTO)

Job summary

Ansell.Law | Ansell Grimm & Aaron, P.C. is seeking a highly organized Legal Assistant to support the Land Use department in Ocean Township, New Jersey. The position involves managing administrative tasks, organizing case files, and coordinating with clients and professionals. Ideal candidates should have 2-5 years of experience, knowledge of legal terminology, and strong organizational and communication skills. Benefits include medical, dental, vision insurance, and a competitive 401(k) plan.

Qualifications

• 2-5 years of experience as a Legal Assistant.
• Knowledge of relevant laws and regulations pertaining to Land Use Practice area.
• Excellent written and verbal communication skills.

Responsibilities

• Manage administrative tasks such as client payments and thorough record keeping.
• Organize and maintain all case files including indexing and filing documents.
• Prepare correspondence and communicate with clients on behalf of attorneys.

Skills

Attention to detail

Organizational skills

Knowledge of legal terminology

Communication skills

Proficiency in Microsoft Office

Ability to work independently

Education

Associate's degree or certification in paralegal studies

Tools

iManage

Orion

Job description

Job Position Title

Legal Assistant

Department

Litigation

Location

Ocean, NJ

Shift Type

Full-Time

Work Shift

Monday-Friday 9:00am-5:15pm (Hours may fluctuate)

Overview

We are seeking a highly organized and detail-oriented Legal Assistant to join our Land Use department. As a Legal Assistant, you will provide essential support to our land use team, ensuring the smooth operation of our legal processes. This is an excellent opportunity for someone with a passion for law and a desire to contribute to the success of a fast-paced legal practice.

Essential Duties And Responsibilities (but Not Limited To)

• Manage administrative tasks such as client payments, managing received mail and plans, and thorough record keeping
• Organize and maintain all case files, including indexing/filing documents
• Coordinate with clients, professionals, municipalities representatives and other parties involved in the application process
• Open and close files
• Documenting receipt of plans and reports
• Prepare correspondence and communicate with clients on behalf of attorneys
• Assemble and send certified mail
• Maintain confidentiality of sensitive information questions and requests
• Answer phones in a pleasant and professional manner and communicating with clients, lenders, professionals, and other attorneys, daily by phone, email, and mailed correspondence

Skills

• Excellent attention to detail and accuracy in work
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Knowledge of legal terminology and procedures
• Strong written and verbal communication skills
• Proficient in Microsoft Office
• Ability to work independently as well as collaboratively within a team environment

Qualifications

• 2-5 Years of experience as a Legal Assistant
• Knowledge of relevant laws and regulations pertaining to the Land Use Practice area is required
• Associate's degree or certification in paralegal studies is a plus
• Knowledge in document management system iManage and billing system Orion is a plus

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-Paid Life Insurance
• FSA Plans
• Competitive 401(k) match
• 14 Paid Holidays
• Generous Paid Time Off (PTO)
• All other duties and responsibilities as delegated.

Ansell.Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.