Land & Surface Use Coordinator

BTG Pactual; Lufkin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Caddo Sustainable Timberlands seeks a Land and Surface Use Administrator to support land ownership, oil and gas, easements, and surface use matters. You will maintain records, process payments, and prepare documents supporting management and projects.

The role requires office-based work with data entry, GIS references, and coordination with landowners, operators, and legal counsel. Confidentiality and ESG alignment are emphasized.

Qualifications

• Dependable, organized, detail-oriented, and able to complete recurring admin work accurately.
• Takes ownership of assignments and keeps others informed when priorities or deadlines change.
• Curious and analytical, willing to research unfamiliar issues and escalate as needed.
• Professional, communicative with strong written and verbal skills for diverse stakeholders.
• Able to manage multiple projects, files, deadlines, and follow-ups while collaborating with others.
• Proficient with Microsoft Office and able to learn database, GIS, and mapping tools.
• Experience with land records, real estate, or related admin work is helpful but not required.
• No specific degree is required; education/work experience will be considered together.
• Strong commitment to confidentiality, stewardship, sustainability, and ESG principles.

Responsibilities

• Maintain accurate, well-organized files for deeds, leases, easements, rights-of-way, permits, and maps.
• Enter and update land ownership, easement, oil and gas, and payment data in company databases.
• Receive, process, and reconcile payments for rentals, easements, and other land-use revenue.
• Prepare routine reports, transaction summaries, maps, payment information, and document packages.
• Track project status from notice through agreement execution, payment, and closure with notes.
• Prepare, review, and administer easements, surface use agreements and related land documents.
• Conduct office-based ownership and title research using GIS, tax records, and court records.
• Coordinate documentation with managers, legal counsel, surveyors, operators, and landowners.
• Support negotiations, acquisitions, divestitures, and due diligence by assembling records.
• Help improve templates, filing, and administrative workflows while handling information confidentially.
• Engage in TTG FS's environmental, social, and governance program activities.
• Perform other related administrative and land-support duties as assigned.

Skills

Organized

Detail-oriented

Communication skills

Problem solving

Multitasking

Confidentiality

Tools

Microsoft Office

Document management systems

GIS

Mapping

Job description

Caddo Sustainable Timberlands seeks a Land and Surface Use Administrator to support land ownership, oil and gas, easements, and surface use matters. You will maintain records, process payments, and prepare documents supporting management and projects.

The role requires office-based work with data entry, GIS references, and coordination with landowners, operators, and legal counsel. Confidentiality and ESG alignment are emphasized.