Land Records Mapping Specialist

McDowell County; Marion (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

McDowell County is seeking a skilled Land Records & GIS Clerk to manage public ownership records, update ownership data in the tax office system and maintain the GIS cadastral geodatabase. The role emphasizes research of deeds, surveys and related documents, plus data entry and public assistance.

You will perform GIS editing, parcel mapping, and data validation while coordinating with property owners and county staff on exemptions, restrictions and tax programs.

Qualifications

• High School Diploma or GED required.
• Moderate experience in real estate, banking or paralegal research, data research analysis and entry.
• Ability to operate a computer.
• Ability to drive a vehicle.

Responsibilities

• Research, interpret and analyze deeds, surveys, civil actions and special proceedings to update ownership information in tax office data system.
• Perform GIS editing, labeling maps, computing acreage, zones and boundary parcels.
• Enter, update, store and retrieve information using mapping and indexing programs to maintain land maps and records.
• Assist the public, professionals and staff with real estate, property location, tax programs and mapping questions.
• Complete data collection, reporting and compliance tasks for tax exemption/exclusion/deferment programs.

Skills

Research

Data analysis

Public records

Education

High School Diploma or GED

Tools

GIS software

CAMA system

Mapping software

Job description

Performs specialized technical work involving the use of public ownership records and digital editing of parcel maps used in maintaining the county's Land Records program, and Geographic Information System.

The primary focus of this position is to provide responsible administrative work involving the use of public ownership records to produce, update and maintain our county's Land Records.

• Key tasks include researching, interpreting and analyzing various legal documents such as deeds, surveys, civil actions, and special proceedings to update ownership information in the tax office data system.
• Utilizing computerized data entry equipment, and custom programs to manage and update land records.
• Provide essential assistance to the public, industry professionals, other county departments and agencies, and tax office staff by offering support in areas such as real estate, property location, tax programs and mapping.
• Assisting and collaboration with property owners or industry professionals is also a component of this role, involving research into deeds, wills, survey maps, and other records to verify or clarify information as needed.
• Complete Bond Justifications, Deed Certifications, responsible for collecting data and completing reports required by the NCDOR and other organizations.
• Assists property owners and/or their legal representatives concerning tax exemption/exclusion/deferment programs; explaining the programs including the positive aspects, potential liability, billings, and statutory requirements.
• Process applications, collection of data, researching, verifying and analyzing crop progress & condition reports along with other documents to determine parcel eligibility for property tax exemption/exclusion/deferment programs.
• Appraises and applies tax exemption/exclusion/deferment value in compliance with the adopted schedule of values.
• Performs field review visits of parcels to determine compliance and eligibility for programs.
• Determines loss of eligibility, calculates taxes due, and notifies landowners.
• Conducts required annual compliance audits of parcels receiving tax exemption/exclusion/deferment.

The secondary focus of this position is to provide responsible administrative work to produce, update and maintain the Geographic Information System (GIS) for the County.

• Performs editing in GIS by coding information, labeling maps, computing acreage, zones, and boundary parcels.
• Utilizes computerized data entry equipment and various mapping, indexing, and custom designed programs to enter, update, store and/or retrieve information to create and maintain land maps and records.
• Update and maintain cadastral geodatabase by completing all land splits, subdivisions and property adjustments within the county.
• Assign and maintain parcel identification numbers, right-of-way and acreage information used for assessing land value.
• Resolving incongruities between the cadastral map, CAMA system and land records.
• Verifies parcel boundary and title for tax collection and foreclosure proceedings.
• Assist and answer questions from the public regarding property lines, acreage and deed information.
• Producing maps for the public as needed.
• Creates and updates GIS feature classes for government services as needed.
• Serve as a Plat Review Officer.
• Assist with other duties as needed or assigned.

Minimum Requirements

• High School Diploma or GED and moderate experience in real estate, banking or paralegal research, data research analysis and entry with some experience in clerical procedures or an equivalent combination of education and experience.
• Ability to operate a computer.
• Ability to drive a vehicle.
• Ability to maintain effective working relationships with taxpayers and co-workers.
• Ability to work outside in an uncontrolled environment.

Preferred Experience

• Knowledge of current laws, methods and procedures as outlined in the Machinery Act of North Carolina.
• Five years' experience working in county government or a combination of a related education back ground and experience.

Special Requirements

• Completion of the Introduction to Land Records course.
• Completion of the Present-Use Value course.
• Completion of the Plat Review Officer Workshop.
• Possession of or ability to obtain from the NC Department of Revenue the County Real Property Appraiser 1 Certification within two years of employment.
• Possession of or ability to obtain from the NC Property Mappers Association the Mapper Certification within three years of employment.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification.