Land Development Project Coordinator - Budget & Contracts

Clayton Homes (New); Tempe (AZ); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Home purchase discount

Tuition Reimbursement

Vacation and Holidays

Job summary

Clayton Homes (New) is seeking a Land Development Project Administrator to provide comprehensive administrative and construction support for the Land Development Department in Tempe, AZ. You will coordinate reports, budgets, contracts, and vendor billing while maintaining meticulous files and schedules.

Key duties include preparing contract packages, managing budgets, processing payments, and generating meeting minutes.

Qualifications

• High School diploma minimum; some college preferred; college degree desired.
• Proficient with Microsoft Office and DocuSign; contracting/budgeting software experience is a plus.
• Two years’ experience in an office support position, preferably in land development/home building industry.
• Strong written and verbal communication, organization and time-management skills.

Responsibilities

• Coordinate, prepare and assemble project reports and schedules as required.
• Coordinate, estimate and budget for Property Taxes/Assessments as required.
• Obtain, track and cause exoneration of bonds as required.
• Update corporate bond report for each community monthly.
• Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
• Enter contracts, change orders and approved budget revision worksheets into appropriate accounting systems.
• Update and send billing grids to all Trade Partners every month for each project.
• Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
• Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
• Coordinate maintenance of budgets and budget reporting as required.
• Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
• If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
• Receive, stamp and distribute mail to appropriate parties.
• General support for the project team as needed with various day to day tasks
• Prepare and distribute correspondence as directed.
• Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
• Maintain all files (paper and/or electronic) and accounting binders.

Skills

Strong written and verbalcommunication

Detail oriented

Organization & time management

Ability to work under pressure

Team collaboration

Education

High School diploma

Some college

College degree

Tools

Microsoft Office Suite

DocuSign

JD Edwards

Kova

Vena

Enterprise 1

MS Project

Adobe

Teams

Zoom

Outlook

Job description

Clayton Homes (New) is seeking a Land Development Project Administrator to provide comprehensive administrative and construction support for the Land Development Department in Tempe, AZ. You will coordinate reports, budgets, contracts, and vendor billing while maintaining meticulous files and schedules.

Key duties include preparing contract packages, managing budgets, processing payments, and generating meeting minutes.