Lake City Project Administrator and Access Coordinator

Energy Resilience Partners, LLC; Independence (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Energy Resilience Partners, LLC is seeking a Lake City Project Administrator and Access Coordinator for on-site work in Independence, MO, with remote pre-mobilization coordination. The role supports the ERP PMO by managing onboarding, access, and documentation for staff and partner personnel on a major microgrid/CHP project.

Responsibilities include maintaining rosters, recording actions, verifying safety prerequisites, supporting timekeeping and travel, and ensuring secure handling of sensitive

Qualifications

• Three years project administration in construction or a controlled-access environment; strong confidentiality and spreadsheet skills.
• Project office administration, detailed recordkeeping and spreadsheet capability.
• Ability to handle personal and controlled information discreetly.
• Ability to meet the applicable installation access, safety, information-handling, and assignment requirements.

Responsibilities

• Maintain onboarding, training, access and badging rosters for ERP staff and approved partner personnel.
• Record action items, meeting minutes, site communications, deliveries, office supplies and controlled visitor arrangements.
• Check access and safety prerequisites with designated leads before people or deliveries arrive.
• Support timekeeping, travel, personnel file routing and document control without accepting unapproved charge coding.
• Maintain accurate contact lists and emergency coordination information.

Skills

Project administration

Confidentiality

Spreadsheet skills

Tools

RMS

Unanet

HRIS

Document control

Job description

Lake City Project Administrator and Access Coordinator

LC-ERP-16 | Lake City Microgrid and CHP | Awarded project recruiting

WORK LOCATION:On site in Independence during assigned field work; pre-mobilization coordination may be remote

REQUISITION:LC-ERP-16

DUTY LOCATION:Lake City Army Ammunition Plant, Independence, Missouri

REPORTS TO:ERP Site Superintendent / Project Manager

EMPLOYMENT:ERP full-time, project-based position

CSS CAM LCAT:8A - Nonexempt Administrative Grade 8 (provisional classification)

PLANNED OPENINGS:1

REQUIREMENT BASIS:Project execution and staffing plan; qualifications verified against assigned work

About ERP and the Project

Energy Resilience Partners, LLC (ERP) is a tribally led SBA 8(a) federal contractor advancing energy resilience and mission assurance. ERP was awarded the Lake City Army Ammunition Plant Microgrid and Combined Heat and Power construction contract in Independence, Missouri. ERP is recruiting its prime-contractor team to direct and oversee the work.

The project integrates a 15 MW dual-fuel turbine CHP system, HRSGs and steam interfaces, natural-gas and backup propane systems, 12.47 kV distribution and substations, SEL-based protection, microgrid controls, cybersecurity, operator training, and full commissioning at an operating industrial facility. The contract allows 1,014 calendar days after notice to proceed. Recruiting begins now; assignment and site mobilization depend on the required bonds, Government NTP, access, and role-specific onboarding.

Position Summary

Coordinate meeting records, onboarding, access rosters, badges, training records, deliveries and site administrative requests; maintain a controlled action log and support the field PMO.

What You Will Do

• Maintain onboarding, training, access and badging rosters for ERP staff and approved partner personnel.
• Record action items, meeting minutes, site communications, deliveries, office supplies and controlled visitor arrangements.
• Check access and safety prerequisites with designated leads before people or deliveries arrive.
• Support timekeeping, travel, personnel file routing and document control without accepting unapproved charge coding.
• Maintain accurate contact lists and emergency coordination information.

Minimum Qualifications

• Three years project administration in construction or a controlled-access environment; strong confidentiality and spreadsheet skills.
• Project office administration, detailed recordkeeping and spreadsheet capability.
• Ability to handle personal and controlled information discreetly.
• Ability to meet the applicable installation access, safety, information-handling, and assignment requirements.

Preferred Qualifications

• Federal installation badging or industrial site mobilization.
• RMS, Unanet, HRIS or document control familiarity.
• Relevant military, Tribal, apprenticeship, or nontraditional experience that demonstrates equivalent capability where the role permits it.

What Success Looks Like

Accurate readiness rosters, meeting actions and reliable support for daily site operations.

Field, Travel and Employment Conditions

• Work at an operating industrial installation may involve outdoor weather, uneven ground, stairs or ladders, construction noise, PPE, and coordination around ongoing plant operations. The actual essential functions will be reviewed for the assigned role.
• Project needs may include scheduled outages, factory testing, startup travel, or occasional weekend and alternate-shift work, subject to employer policies and approved site plans.
• Final assignment follows approved work packages, qualifications, installation access, and project authorization. Personnel who handle FCI/CUI must use only approved systems and procedures.
• ERP will provide the approved compensation range, benefits, and any travel terms through its normal hiring process. The internal CSS compensation category is not a promise of a particular rate.
• ERP welcomes qualified Turtle Mountain Band of Chippewa Indians members, local Missouri candidates, veterans, military spouses, people with disabilities, and applicants from all backgrounds. Hiring decisions follow applicable law and the requirements of the actual employer.

Application Materials

• Resume with month/year dates, employers, responsibilities, and relevant project types.
• Current licenses, training, trade qualifications, or certifications needed for the assigned work, with expiration dates if applicable.
• A concise example of comparable work, availability to work in Independence, and earliest possible start after NTP. References may be requested later.

ENERGY RESILIENCE PARTNERS, LLC | BUILDING ENERGY SOVEREIGNTY AND MISSION RESILIENCE