Laboratory Sample Logistics Coordinator

IFF Inc.; South Brunswick (NJ); On-site; USD 45,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Vacation

Holidays

16 weeks paid parental leave

Annual bonus

Job summary

IFF Inc. is seeking an Administrative Sample Coordinator to manage external sample workflows within the analytical laboratory at the South Brunswick, NJ site.

This full-time, on-site role supports QC operations and coordinates with internal teams to ensure timely submission, prioritization, and distribution of samples. You will oversee sample logistics, generate reports, and monitor turnaround times, while maintaining accurate documentation and compliance with GMP and data integrity standards.

Qualifications

• 2+ years in a QC or laboratory environment managing sample workflows.
• Advanced proficiency in Excel; strong MS Office suite skills.
• Experience with LIMS, SAP (ERP), or similar sample-tracking systems.
• Knowledge of GMP, data integrity, and audit readiness.

Responsibilities

• Coordinate external testing samples and manage submission forms and portals.
• Review external lab reports and flag out-of-spec results to stakeholders.
• Manage NPI sample workflow; retrieve retents and coordinate testing.
• Coordinate QC alternate vendor sample workflows and track status.
• Generate workflow, end-date, and status reports.
• Prioritize and distribute samples to appropriate lab groups.
• Monitor sample status and testing turnaround times.
• Maintain sample records and documentation per procedures.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Associate's or Bachelor's degree in science/related field

Tools

Microsoft Excel

Microsoft Teams

Outlook

PowerPoint

LIMS

SAP ERP

Job description

IFF Inc. is seeking an Administrative Sample Coordinator to manage external sample workflows within the analytical laboratory at the South Brunswick, NJ site.

This full-time, on-site role supports QC operations and coordinates with internal teams to ensure timely submission, prioritization, and distribution of samples. You will oversee sample logistics, generate reports, and monitor turnaround times, while maintaining accurate documentation and compliance with GMP and data integrity standards.