Grants & Sponsored Projects Administrator II

Salk Institute for Biological Studies; California (MO); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plan

Paid time off

Tuition reimbursement

Job summary

The Salk Institute for Biological Studies is seeking a Grants & Sponsored Projects Administrator II to manage a diverse portfolio of grant applications and contracts. This role involves collaboration with faculty, financial management, and compliance with grant regulations.

Applicants should have a Bachelor’s degree and at least three years of experience in grants management. Competitive salary and comprehensive benefits are offered, including medical, dental, and retirement plans.

Qualifications

• Minimum 3 years of grants management experience required.
• Certificates like Certified Research Administrator preferred.
• Proficiency with online proposal submission systems.

Responsibilities

• Manage a portfolio of grant applications and awards.
• Collaborate with faculty and staff for proposal preparation.
• Prepare and submit grants and maintain compliance.

Skills

Grants management experience

Proposal development

Financial management

Knowledge of grant policies

Microsoft Office proficiency

Education

Bachelor's degree in business or related field

Tools

Grants.gov

NSF FastLane

Adobe

FileMakerPro

Job description

Grants & Sponsored Projects Administrator II

Job Category: Grants / Research Dev

Requisition Number: GRANT002795

Location: Salk Main Campus, 10010 N Torrey Pines Road, La Jolla, CA 92037-1002, USA

This position is responsible for the preparation, submission, and management of a portfolio of grant, contract, and fellowship applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations.

What You Will Do

• Manages all aspects of a portfolio of complex grant, contract, sub-award and fellowship applications and awards, including pre-award, submission, and post-award compliance and reporting.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with Research Accounting for post-award financial management and works with various administrative departments and committees to assure proper stewardship of grant funds.
• Coordinates and prepares funding agency research proposals. Serves in a key role with department members, faculty, and staff in assessing application objectives and planning.
• Prepares and submits grants, contract, sub-award and fellowship applications and awards and stewards the administrative proposal process.
• At the discretion and under the supervision of the Director of Grants Administration, may be delegated signing authority for proposals on a case-by-case basis.
• Under the supervision of the Director of Grants Administration, leads departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Mentors other Grants Administrators and provides secondary review of proposals and other actions under the supervision of the Director of Grants Administration.
• Projects a strong service support role in meeting internal and external customer needs. Effectively communicates orally, in writing and electronically.
• Stays abreast of potential sources of funding, deadlines, and application guidelines to ensure institutional compliance.
• Provides training and guidance to administrative assistants on proposal preparation processes and grant submission systems.
• Conducts data validation and testing for system upgrades and new implementations.
• Responsible for subcontract and subaward activities as it relates to assigned PI portfolio, including agreement preparation, review, issuance, modifications, monitoring, and closeout in accordance with sponsor regulations.
• Ensures timely and accurate data entry and proactively uses reporting tools and exception reports to identify, correct, and prevent data discrepancies.
• Performs other related duties as assigned by management.

What We Require

• Minimum 3 years of grants management experience in proposal development, grant financial management or grant-related process improvement, or equivalent combination of post bachelor’s education and experience required.
• Bachelor’s degree in business or related field or equivalent years of experience required.
• Knowledge and experience with grant and contract policies, program reviewer guidelines, and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 (Uniform Guidance).
• Experience projecting salary, benefit, and indirect costs, with knowledge of payroll and personnel regulations, required.
• Certificates, licenses, and registrations preferred:
  • Certified Research Administrator Certification
• Proficiency with Microsoft Office, Adobe, FileMakerPro, e-mail programs.
• Familiarity with on-line proposal submission systems (e.g., Grants.gov, NSF FastLane, CDMRP eReceipt System, proposalCENTRAL).

What We Can Offer

The expected pay range for this position is $72,000-$90,000 per annum. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Salk Values

The Salk Community, both scientists and administrators, work together to define values that support Salk’s pursuit of excellence. To be truly the best scientific institution requires not only remarkable discoveries, but a common understanding of how we should work together to enable those discoveries.

The acronym “I CARE” provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students, employees, applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.

Accordingly, the Institute prohibits harassment and discrimination in employment on the basis of, and considers all qualified applicants for employment without regard to, actual or perceived race, color, religion, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, age, sex, sexual orientation, veteran or military status, political affiliation, and any other status protected by state or federal law. Discrimination is prohibited with any intersectionality of the above characteristics, including any combination of characteristics or perceptions related to them.

Equal Opportunity Employer