Laboratory Assistant

Ivy Fertility; California; On-site; USD 32,000 - 34,000; Full time

Job summary

Ivy Fertility in Sacramento, CA is seeking a full-time Laboratory Assistant to support Embryologists with non-clinical duties, charting, and data entry. The role requires organization and accuracy in managing patient information and documentation for IVF cycles.

Hours are 8am-4:30pm, on-site at the Sacramento location. We value meticulous record-keeping, collaboration with multiple departments, and adherence to safety and privacy standards in a fast-paced fertility clinic environment.

Qualifications

• 1 year healthcare experience
• High School diploma; some college preferred
• Experience with electronic health record systems and Excel
• Ability to learn embryology terms and procedures

Responsibilities

• Assist Embryologists with paperwork and data entry
• Chart preparation for IVF, FET, and related procedures
• Enter cycle details into SART and IVF databases
• Support patient correspondence and education via the Patient Portal
• Witness patient identifiers for IVF procedures and embryo disposition

Skills

Fast-paced learning

Attention to detail

Multitasking

Team coordination

Education

High School diploma

Some college preferred

Tools

Excel

Job description

Job Details: Job Location: NCFMC - Sacramento - Sacramento, CA 95841, Position Type: Full-Time, Salary Range: $23.00 - $25.00 Hourly, Do you have a passion for helping people achieve their dreams of a growing family? An exciting opportunity awaits you with Northern California Fertility Medical Center (NCFMC), a leading fertility practice in the Northern California area! Our Sacramento location is seeking a full-time, Laboratory Assistant at our Sacramento location.

General Summary of Duties:

Assists NCFMC Embryologists with paperwork, gathering of documents essential for treatment, data entry, and supports Embryologists with charting and patient correspondence. The IVF Lab Assistant is trained in all charting, paperwork, and workflow of the Embryology lab, aiding in all non-clinical/non-technical aspects. Hours are 8am-4:30pm, but occasionally may need to shift to earlier depending on IVF lab staffing needs.

Essential Functions:

• 1) Chart preparation (IVF, FET, Thaw/Bx, Egg Thaw, Re-Bx)
  • Follows forecast of cases to ensure charts are prepped for Embryologists
  • Organizes patients by procedure
  • Ensure all documentation pertaining to the patient cycle is completed and any applicable FDA forms are attached
• 2) Correspondence with Patients
  • Provides support to Embryologists, as needed, by providing patient updates and education
  • Confirms embryology plan with patients for upcoming FET through the Patient Portal
  • Provides straight forward PGT results through the Patient Portal
  • Provides final culturing updates on Day 5/6/7 for patients during IVF through the Patient Portal
  • Issues EngagedMD consents & corresponds with patients for disposition of aneuploid embryos
• 3) Support Embryologists by Corresponding with other NCFMC Departments
  • Corresponds with financial, IVF coordinators, PCCS, and Providers to ensure correct plans and consents are finalized prior to procedures
• 4) SART Entry
  • Enters all baseline patients into SART as baseline forms are submitted by IVF coordinators
  • Enters cycle details into SART as embryology cycle is concluded
• 5) SART Outcome Information
  • Throughout year, contacts patients to obtain outcome data (delivery information) to fulfill our requirement as a SART reporting clinic and CDC finalization
• 6) IVF Database Entry / Cryo Database
  • Utilizes Excel
  • Enters IVF and FET cases into database
  • Ensures correct information is entered
• 7) Inventory
  • Once a year, assists embryologist in performing tank inventory
• 8) Lab Meeting
  • Joins Embryologist in lab meetings to go over upcoming cases, ensuring plans are accurate and consents are in eIVF
• 9) Witnessing
  • Acts as a secondary witness to an embryologist to verify patient identifiers for IVF procedures and embryo disposition and embryo shipping
  • Other duties as assigned

Experience:

1 year working within a healthcare environment. Laboratory experience preferred.

Education:

High School diploma. Some college preferred.

Knowledge:

Desire to learn embryology terms, protocols, and understanding of procedures. Experience with electronic health record systems and Excel.

Skills/Abilities:

• Ability to learn in a fast-paced environment.
• Ability to be aware of surroundings in a highly sensitive environment.
• Ability to plan, prioritize, multitask, and complete delegated tasks.
• Attention to detail.
• Ability to learn embryology terms, protocols, and understanding of procedures.

Environmental/Working Conditions:

Combination of medical office and laboratory setting. Exposure to communicable diseases and other conditions common to clinic settings.

This position may be required to work weekend, on call and holiday rotations. This role is on-site only.

Physical/Mental Demands:

Working as a team in a high stress and fast-paced environment.

Corporate Values:

Ivy Fertility is an equal opportunity employer. Employment decisions are based on merit, qualifications, performance, and business needs. Ivy Fertility does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, sex, sexual orientation, gender identity or expression, veteran status, or any other status protected by applicable federal, state, or local law.