Laboratory Assistant

Ivy Fertility; Sacramento (CA); On-site; USD 25,000 - 34,000; Full time

Job summary

Northern California Fertility Medical Center (NCFMC) in Sacramento is seeking a full-time Lab Assistant to support Embryology with charting, data entry and patient correspondence.

Responsibilities include chart preparation for IVF/FET cycles, SART data entry, database updates in Excel, and coordinating with other departments. This on-site role may require weekend/on-call rotations. Attention to detail and ability to learn embryology terms are essential.

Qualifications

• 1 year healthcare experience.
• Laboratory experience preferred.
• Knowledge of embryology terms and protocols.
• Experience with Excel and EHR systems.
• Willingness to work on-site and handle weekend/on-call rotations.

Responsibilities

• Prepare charts for IVF, FET, Thaw/Bx, Egg Thaw, Re-Bx to support Embryologists.
• Provide patient updates and education via Patient Portal; share PGT results.
• Coordinate with finance, IVF coordinators, PCCS, and Providers to finalize consented plans.
• Enter baseline patient data into SART as forms are submitted; update cycle details.
• Collect outcome data for SART and CDC reporting throughout the year.
• Enter IVF and FET cases into IVF/Cryo databases using Excel.
• Assist Embryologists with tank inventory and lab meetings.
• Act as secondary witness for patient identifiers and embryo disposition.

Skills

Fast learner

Multitasking

Attention to detail

Healthcare environment experience

Education

High School diploma

Some college

Tools

Excel

EHR systems

Job description

Do you have a passion for helping people achieve their dreams of a growing family? An exciting opportunity awaits you with Northern California Fertility Medical Center (NCFMC), a leading fertility practice in the Northern California area! Our Sacramento location is seeking a full-time, Laboratory Assistant at our Sacramento location.General Summary of Duties: Assists NCFMC Embryologists with paperwork, gathering of documents essential for treatment, data entry, and supports Embryologists with charting and patient correspondence. The IVF Lab Assistant is trained in all charting, paperwork, and workflow of the Embryology lab, aiding in all non-clinical/non-technical aspects. Hours are 8am-4:30pm, but occasionally may need to shift to earlier depending on IVF lab staffing needs.Essential Functions:1) Chart preparation (IVF, FET, Thaw/Bx, Egg Thaw, Re-Bx)Follows forecast of cases to ensure charts are prepped for EmbryologistsOrganizes patients by procedureEnsure all documentation pertaining to the patient cycle is completed and any applicable FDA forms are attached2) Correspondence with PatientsProvides support to Embryologists, as needed, by providing patient updates and educationConfirms embryology plan with patients for upcoming FET through the Patient PortalProvides straight forward PGT results through the Patient PortalProvides final culturing updates on Day 5/6/7 for patients during IVF through the Patient PortalIssues EngagedMD consents & corresponds with patients for disposition of aneuploid embryos3) Support Embryologists by Corresponding with other NCFMC DepartmentsCorresponds with financial, IVF coordinators, PCCS, and Providers to ensure correct plans and consents are finalized prior to procedures4) SART EntryEnters all baseline patients into SART as baseline forms are submitted by IVF coordinatorsEnters cycle details into SART as embryology cycle is concluded5) SART Outcome InformationThroughout year, contacts patients to obtain outcome data (delivery information) to fulfill our requirement as a SART reporting clinic and CDC finalization6) IVF Database Entry / Cryo DatabaseUtilizes ExcelEnters IVF and FET cases into databaseEnsures correct information is entered7) InventoryOnce a year, assists embryologist in performing tank inventory8) Lab MeetingJoins Embryologist in lab meetings to go over upcoming cases, ensuring plans are accurate and consents are in eIVF9) WitnessingActs as a secondary witness to an embryologist to verify patient identifiers for IVF procedures and embryo disposition and embryo shippingOther duties as assignedExperience: 1 year working within a healthcare environment. Laboratory experience preferred.Education: High School diploma. Some college preferred.Knowledge: Desire to learn embryology terms, protocols, and understanding of procedures. Experience with electronic health record systems and Excel.Skills/Abilities:1. Ability to learn in a fast-paced environment.2. Ability to be aware of surroundings in a highly sensitive environment.3. Ability to plan, prioritize, multitask, and complete delegated tasks.4. Attention to detail.5. Ability to learn embryology terms, protocols, and understanding of procedures.Environmental/Working Conditions: Combination of medical office and laboratory setting. Exposure to communicable diseases and other conditions common to clinic settings.This position may be required to work weekend, on call and holiday rotations. This role is on-site only.Physical/Mental Demands: Working as a team in a high stress and fast-paced environment.Ivy Fertility is an equal opportunity employer. Employment decisions are based on merit, qualifications, performance, and business needs. Ivy Fertility does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, sex, sexual orientation, gender identity or expression, veteran status, or any other status protected by applicable federal, state, or local law.