Labor Relations Assistant

VIVA USA Inc; Merrillville (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

VIVA USA Inc is seeking a Labor Relations Assistant to support HR reporting, data analysis, and Workday HRIS tasks in a fast-paced environment. You will collaborate with HR and union leaders to prepare summaries, run queries, and maintain HR databases. Strong Excel and PowerPoint skills, plus excellent communication, are essential.

The role emphasizes data accuracy, confidentiality, and timely delivery of information to support labor relations initiatives and staffing decisions.

Qualifications

• Bachelor's degree in HR or 3-5 years HR administrative experience.
• Excellent computer skills; proficient in Microsoft Office.
• Knowledge of HR functions, policies and procedures.
• Excellent oral and written communication.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and in a team.

Responsibilities

• Work closely with HR and union leaders to provide reporting and analyses.
• Operate within Workday HRIS and generate HR reports.
• Create and run queries; manipulate data in Excel/PowerPoint for presentations.
• Assist with job creation, approvals for vacancies and pay changes.
• Analyze data and recommend HR programs and system improvements.
• Maintain HR databases, run reports, and summarize data for stakeholders.
• Complete special projects with clear objectives, timelines, and documentation.
• Protect confidentiality of information and uphold data integrity.

Skills

Communication skills

MS Office

Data analysis

Prioritization

Team collaboration

Education

Bachelor's degree in HR

HR administrative experience (3-5 years)

Tools

Workday HRIS

Excel

PowerPoint

Job description

Labor Relations Assistant

Required Qualifications

• Bachelor's Degree in Human Resources OR 3-5 years HR Administrative experience.
• Excellent computer skills required; proficient in Microsoft Office, electronic communications (email, calendars, etc.).
• Knowledge, skills and abilities in Human Resources functions, policies and procedures
• Excellent oral and written communication skills.
• Demonstrated sense of urgency, responsiveness and willingness to go the extra mile to meet customer needs.
• Ability to think independently, problem solve and maintain composure in a fast-paced, dynamic business environment.
• Proven ability to manage and execute tasks with conflicting priorities.
• Strong sense of initiative and a proactive approach to work.
• Proven ability to multi-task and juggle several things at a time.
• Ability to function in a team environment and collaborate within and across organizational lines.
• Ability to create and run queries in the HRIS system

Preferred Additional Qualifications for Position

• Workday HR experience

Responsibilities:

Essential Functions

• Work closely with HR and other business/union leaders to provide reporting and analysis to support key initiatives and summaries to present and interpret data, identify alternatives, and suggest and justify recommendations
• Ability to work within Workday HRIS
• Create and run queries.
• Manipulate data into Excel and PowerPoint for efficient use by the HR team and business partners.
• Lead and submit new job creation, job codes, budget locations, etc. as well as seeking and tracking approvals for vacancies and pay changes.
• Compile and analyze data and make recommendations regarding human resources programs and systems; assist in the enforcement/administration of related policies
• Maintain databases to track HR data, maintain/run reports and analytics, summarize data for efficient use by the HR team and business partners. (Attendance Reports, track job bidding).
• Complete special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.
• Create, implement and maintain improved HR reports, data,
• Support HR team with attendance reports, bidding and bumping process, correspondence with local union office.
• Assist leaders with the creation of job requisitions and processing transactions for represented employees
• Designs, and completes spreadsheets (PowerPoint, Word, Excel, etc.).
• Assist employees with questions regarding, policies and other concerns.
• Protects organization's value by keeping information confidential.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Continuous improvement and development of processes.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status