Facilities Planner/Scheduler

Jones Lang LaSalle Incorporated; Lawrence Township (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL in Lawrence, NJ seeks a Facilities Planner/Scheduler to coordinate preventive and corrective maintenance across our portfolio. You will build schedules in CMMS, manage technician availability, and ensure work is properly scoped, prioritized, and resourced with safety in mind.

Collaborating with procurement, vendors and site stakeholders, you’ll monitor backlogs and KPIs, generate labor and parts estimates, and maintain asset history and documentation to support reliable, compliant operations.

Qualifications

• High school diploma or GED required.
• 3+ years in facilities maintenance or related scheduling roles.
• Experience using a CMMS (Maximo, Corrigo, or similar).
• Knowledge of HVAC, plumbing, electrical, and life safety systems.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office suite and scheduling tools.
• Ability to read blueprints and technical manuals.

Responsibilities

• Plan and schedule preventive and corrective maintenance, inspections, repairs, and minor projects.
• Review work requests for scope, priority, labor, materials and safety.
• Build schedules using CMMS.
• Coordinate technician availability, contractors, access, shutdowns, and occupant communications.
• Create work orders, job plans, task lists, labor estimates, parts lists, and standard procedures.
• Monitor backlog, schedule compliance, KPIs, and preventive maintenance completion.
• Maintain asset history, permits, warranties, and contractor documentation.

Skills

Organizational skills

Scheduling

Attention to detail

Communication skills

Education

High school diploma or GED

Associate’s or bachelor’s degree in facilities management, construction management, engineering, business, or related field

Tools

Maximo

Corrigo

Excel

Outlook

Word

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The Facilities Planner/Scheduler plays a critical role in keeping our buildings, equipment, utilities, and site infrastructure safe, reliable, and fully operational. In this position, you will coordinate, plan, and schedule preventive, corrective, and project‑related maintenance work across the portfolio. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role, you will partner closely with maintenance technicians, contractors, vendors, and internal stakeholders to ensure all work is properly scoped, prioritized, and resourced. By optimizing our maintenance workflows and embracing more innovative ways of working, we prioritize opportunities to strengthen and advance your career. Ultimately, your expertise ensures we choose the more inspiring, innovative, and optimistic path on our journey toward success as we collectively shape a brighter way — for our clients, ourselves, and our fellow employees.

What your day-to-day will look like:

Plan and schedule preventive maintenance, corrective maintenance, inspections, repairs, and minor facility projects. Review incoming work requests to verify scope, priority, labor requirements, materials, permits, safety needs, and estimated duration. Build daily, weekly, and long‑range maintenance schedules using a computerized maintenance management system (CMMS). Coordinate technician availability, contractor schedules, building access, shutdown windows, and occupant communications. Create work orders, job plans, task lists, labor estimates, parts lists, and standard procedures for recurring work. Partner with procurement and storeroom personnel to ensure required parts, tools, equipment, and services are available before work begins. Monitor backlog, schedule compliance, preventive‑maintenance completion, work‑order aging, labor utilization, and maintenance KPIs. Adjust schedules for emergency repairs and changing operational priorities while minimizing disruption to occupants and business operations. Maintain accurate records for work performed asset history, inspections, permits, warranties, and contractor documentation.

Required qualifications:

• High school diploma or GED.
• 3+ years of experience in facilities maintenance, maintenance planning, scheduling, building operations, construction coordination, or a related role.
• Practical experience using a CMMS, such as Maximo, Corrigo, or similar software.
• Working knowledge of building systems, including HVAC, plumbing, electrical, life safety, general building maintenance, and utility systems.
• Strong organizational, scheduling, prioritization, and attention-to-detail skills.
• Ability to interpret work orders, technical manuals, blueprints, equipment documentation, and basic project schedules.
• Proficiency with Microsoft Excel, Outlook, Word, and scheduling or reporting tools.
• Clear written and verbal communication skills with the ability to coordinate across technicians, vendors, managers, and building occupants.

Preferred qualifications:

• Associate’s or bachelor’s degree in facilities management, construction management, engineering, business, or a related field.
• Certified Maintenance & Reliability Professional (CMRP), Certified Facility Manager (CFM), Facilities Management Professional (FMP), or similar certification.
• Experience working in a regulated, critical, campus, healthcare, manufacturing, government, education, or multi‑site environment.
• Familiarity with preventive‑maintenance strategies, asset management, inventory control, contractor management, and basic budgeting.
• Hands‑on experience with project‑management tools or specialized scheduling platforms.

Core Competencies:

• Coordinating schedules, workflows, and resource allocation while managing CMMS work orders and preventive maintenance to maximize asset reliability.
• Coordinating external contractors and delivering high‑quality customer service through proactive stakeholder communication.
• Analyzing operational data and tracking KPIs to drive performance while ensuring strict adherence to safety regulations and compliance standards.

Work Conditions:

Split between the office and active physical sites (mechanical rooms, rooftops, construction zones), requiring safety awareness and occasional after‑hours or emergency responsiveness. Accountable for reducing work‑order backlogs, delivering maintenance on time, and ensuring highly accurate estimates for labor, materials, and job duration. Focused on minimizing equipment downtime and repeat repairs while maintaining high levels of internal customer and stakeholder satisfaction.

Schedule:

Monday through Friday 1st Shift/Morning Shift

Visa & Sponsorship:

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

80,400.00 – 90,000.00 USD per year

Location:

On‑site –Lawrence, NJ

Personalized benefits that support personal well‑being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.