Lab Equipment & Maintenance Coordinator

Jones Lang LaSalle Incorporated; South San Francisco (CA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) in South San Francisco, CA is hiring for a Lab Equipment Services program lead. You will oversee master data, approve MICs, and drive calibration and maintenance documentation across the network.

You will coordinate with equipment owners, project managers, QA, and external vendors to ensure data integrity, regulatory compliance, and efficient maintenance workflows. Some duties include change control and process improvements.

Qualifications

• 2+ years' experience using CMMS performing data updates and corrections.
• High school diploma

Responsibilities

• Approve technical documentation as the Master Data subject matter expert (MDSME) and Maintenance Strategy SME for Instrument Services.
• Prepare documentation for inclusion of master data into the Computerized Calibration Management System (CCMS) and Computerized Maintenance Management System (CMMS).
• Work with equipment owners and project managers to ensure that all data is consistent and appropriate.
• Authoring and/or reviewing of Master Inspection Characteristics (MICs) for the CCMS is a part of this task.
• Contribute to the identification and procurement of appropriate test, service, and safety equipment, as well as spare parts and materials for proper maintenance and repair of process and laboratory instruments and equipment.
• Approve material master and bill of materials (BOM) requests for inclusion into Maintenance, Repair & Operating Supplies (MRO) stores and the CMMS.
• Develop new and revise existing preventative maintenance and calibration procedures in the Lab Equipment Services.
• Implement the new documents and work within change control program.
• Act as a change owner, assessor and/or approver for new and existing preventive maintenance and calibration procedures in the Lab Equipment Services.
• Serve as an interface to the Quality Assurance group to assist in aligning maintenance and calibration practices across the network.
• Participate on teams representing Lab Equipment Services, providing active participation and leadership as necessary per the team’s charter and the specialist’s role on that team.
• Recommend, champion, and administer process improvements, especially with respect to advanced calibration and troubleshooting techniques, e.g., Predictive, Test Uncertainties, Instrument Specifications Evaluation, Calibration Intervals, etc.
• Establish and sustain clear communications within cross‑functional departments and strategic business units, along with external contractors, vendors, and service providers.
• Provide support for internal and external audits and inspections for the maintenance and calibration programs.
• Evaluate instrumentation specifications and design applications for new instruments and analytical technologies to identify any potential issues that could result in operational vulnerabilities affecting regulatory compliance, excessive costs, process vulnerability, reliability, and reduced system availability.
• Ability to work under only very general supervision and guidance, with more detailed instructions on new assignments.
• Work is reviewed for soundness of judgment and overall adequacy and accuracy.
• Works with manager to establish priorities and timelines.

Skills

CMMS experience

Data governance

Documentation

Education

High school diploma

Tools

CCMS

CMMS

Job description

Jones Lang LaSalle Incorporated (JLL) in South San Francisco, CA is hiring for a Lab Equipment Services program lead. You will oversee master data, approve MICs, and drive calibration and maintenance documentation across the network.

You will coordinate with equipment owners, project managers, QA, and external vendors to ensure data integrity, regulatory compliance, and efficient maintenance workflows. Some duties include change control and process improvements.