Lab Administrator Intern

General Dynamics Mission Systems, Inc; Pittsfield (MA); On-site; USD 22,000 - 30,000; Full time

Job summary

General Dynamics Mission Systems, Inc. in Pittsfield, MA seeks a Lab Administrator Intern to support laboratory operations, equipment accountability, and safety compliance. You will work with a collaborative team, gaining hands-on experience under supervision and contributing to documentation, inventories, and task tracking.

Requirements include enrollment in an accredited degree program and U.S. citizenship; DoD Secret clearance is obtainable through the process.

Qualifications

• Enrolled in an accredited degree program (preference in related field).
• U.S. citizenship required; eligibility for access to classified information.

Responsibilities

• Support laboratory operations and equipment accountability.
• Maintain organization of inventory, records, and documentation.
• Follow safety, environmental, and information protection procedures.

Job description

Basic Qualifications

Candidates should demonstrate a thorough understanding of business principles. Administration Interns must be enrolled in an accredited degree program with a preference in a related field.

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

CLEARANCE REQUIREMENTS:

Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Lab Administrator Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded.

Representative Duties and Tasks

The Lab Administrator Intern supports General Dynamics Mission Systems (GDMS) laboratory operations while applying classroom learning and developing practical skills in equipment accountability, documentation, safety, and team coordination. Working under the guidance of a Lab Administrator and qualified personnel, the intern helps maintain an organized, secure, and operationally ready laboratory that supports engineering and defense programs. Role Scope: Responsibilities are assigned according to training and authorization. The intern does not independently serve as a Closed Space Custodian, approve access, or authorize equipment transfers. Work involving classified information or controlled spaces requires the applicable training and access authorization.

Laboratory Operations and Safety

Assist with day-to-day laboratory activities, including organizing work areas, equipment, tools, and supplies to support engineering and program needs.

Follow established operating procedures, housekeeping standards, and Environmental Health and Safety (EHS) requirements. Use safe material-handling practices and request assistance when needed.

Help maintain resource schedules and track assigned tasks; promptly report safety concerns, equipment issues, and scheduling conflicts to the supervising Lab Administrator.

Equipment Inventory and Accountability

Update inventory records, equipment labels, locations, and supporting documentation for company and government-furnished equipment, as assigned.

Assist with physical inventories, compare equipment on hand with inventory records, and document discrepancies for review and resolution by responsible personnel.

Track calibration and maintenance due dates, flag overdue equipment before use, and help prepare records for equipment receipt, movement, and disposition under established procedures.

Security and Confidentiality

Follow applicable laboratory access, information-protection, and program security procedures; maintain the confidentiality and integrity of laboratory records and data.

Assist authorized personnel with maintaining access rosters, visitor logs, and related records, as assigned; refer access requests and security questions to the responsible security personnel.

Immediately report suspected security incidents, access concerns, or procedural deviations through established reporting channels.

Cross-Functional Coordination

Help coordinate assigned support requests with Information Technology (IT), Security, Quality Assurance (QA), EHS, and Facilities; track status and communicate updates to the lab team.

Assist with scheduling equipment service and facilities work, and help maintain required documentation under the direction of responsible personnel.

Documentation and Inspection Support

Prepare and maintain spreadsheets, equipment records, task trackers, and routine status summaries using Microsoft Office applications and approved laboratory systems.

Help organize inventory, calibration, maintenance, training, and other assigned records for internal reviews and inspections; record findings and track assigned follow-up actions.

Identify opportunities to improve record accuracy, organization, and routine workflows; propose improvements and draft procedure updates for supervisory review.

Supervised Technical Support

Assist with basic equipment setup, inspection, and routine maintenance after completing required training and receiving authorization for the assigned task.

Support engineering and test activities by preparing equipment and materials, recording observations, and documenting results under the direction of qualified personnel.

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