KWHS Office and Records Assistant

Kelly Walsh High School; Casper (WY); On-site; USD 25,000 - 32,000; Full time

Job summary

Kelly Walsh High School in Casper, Wyoming is seeking an Office and Records Assistant to support the School Office Manager and staff. The role includes clerical duties, attendance recording and public relations at the school site.

The position offers entry-level pay steps for 0-3 to 11-15 years of experience, with starting pay from $18.36/hr to $23.57/hr, and reports to the School Administrator.

Qualifications

• High school graduation or GED required.
• Clerical or office support experience preferred.

Responsibilities

• Assists absent office staff to ensure smooth operation of the school office.
• Communicates with students, parents and staff to provide information and resolve issues.
• Maintains attendance, records and other confidential documents for compliance.
• Orders and stocks supplies to ensure availability of items.
• Prepares attendance, inventory and other reports for campus staff and administrators.

Education

High school graduation or GED

Job description

KWHS Office and Records Assistant

Natrona County School District #1 Kelly Walsh High School - Casper, Wyoming Open in Google Maps

This job is also posted in Natrona County School District #1

Job Details

Job ID: 5912657
Application Deadline: Posted until filled
Posted: Sep 02, 2026 6:00 AM (UTC)

Starting Date: Sep 11, 2026

Job Description

NCSD offers new classified employees previous experience credit as follows for verified and approved experience:

0-3 Years = Step 1 ($18.36/hr)

4-6 Years = Step 4 ($19.17/hr)

7-10 Years = Step 6 ($19.74/hr)

11-15 Years = Step 8 ($20.34/hr)

For more information on pay, please call or email Amy Cloward, HR Generalist at 307-253-5229 or [e-mail].

Purpose Statement

The job of Office and Records Assistant (JC541) is done for the purpose/s of assisting the School Office Manager, Administrators, and/or staff with a wide variety of duties, as assigned, including public relations, and school related office, clerical, and cafeteria duties; ensuring accurate attendance accounting, reporting and documentation in regard to assigned building; operating a variety of office, photocopy and bindery equipment; and providing general clerical support, information and/or direction as may be requested at assigned school site.

This job reports to the Administrator and/or School Office Manager

Essential Functions

• Assists absent office staff (e.g. cover for school nurse, other office members, etc.) for the purpose of ensuring the effective functioning of assigned area and the provision of required services.
• Communicates with a wide variety of individuals (e.g. students, teachers, parents, staff, district and county administration, government agencies, other districts, courts, etc.) for the purpose of providing information, resolving problems and/or de-escalating conflicts, and coordinating activities and processes.
• Maintains a variety of confidential and non-confidential manual and electronic documents, files and records (e.g. attendance, discipline, bus, federal lunch program, inventory of supplies, job status and equipment problems, state reports, student cumulative folders, keys, budget, calculate and monitor call timecard activity, etc.) for the purpose of providing up-to-date reference and verification of compliance with state, federal, and/or district requirements.
• Orders and stocks supplies (e.g. foods, condiments, office supplies, equipment, etc.) for the purpose of ensuring the availability of items as needed.
• Prepares a variety of written materials (e.g. attendance reports, inventory reports, meal program records, cash summary and reconciliation reports, field trip lists, detention lists, counseling groups, passes, correspondence, reports for campus supervisors and ISS personnel, monthly copy reports, booklets, newsletter, maintains bulletin boards, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials (e.g. discipline records, transcripts, transfers, receipts, meal applications, and mail, etc.) for the purpose of disseminating information to appropriate parties.
• Receives payments from students (e.g. fees, fines, lunch monies, etc.) for the purpose of accurate tracking and documentation of required student payments.
• Researches discrepancies of attendance information and/or documentation (e.g. absence issues, student passes, etc.) for the purpose of ensuring accuracy and adherence to procedures and legal requirements prior to processing for action.
• Responds to inquiries from a variety of internal and external stakeholders (e.g. parents, students, administrators, staff, public agencies, community organizations, etc.) for the purpose of providing requested information and/or direction in accordance with established guidelines.

Other Functions

• Attends various activities, as requested, (e.g. training, staff meetings, district meetings, etc.) for the purpose of receiving and/or conveying information required to perform job functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education: High school graduation or GED

Position Type: Full-Time
Salary: $18.36 to $23.57 Per Hour

Job Requirements

• Citizenship, residency or work visa required